Front Office Executive And Office Assistant

Job Summary:

The Office Manager will be a pivotal figure in ensuring the smooth and efficient day-to-day operations of the Franchise India office. This role requires a highly organized, proactive, and versatile professional who can manage administrative tasks, support various departments, and foster a positive and productive work environment. The ideal candidate will be the go-to person for all office-related matters, contributing significantly to the overall organizational efficiency and employee well-being.

Key Responsibilities:

1. Office Operations & Administration:

* Oversee and manage all daily office operations, ensuring a well-organized and efficient workspace.

* Implement and maintain office policies, procedures, and systems to streamline administrative processes.

* Manage office supplies inventory, place orders, and coordinate with vendors to ensure timely delivery and cost-effectiveness.

* Oversee maintenance and repair of office equipment, ensuring uninterrupted function.

* Manage incoming and outgoing correspondence, including calls, emails, and mail.

* Maintain accurate filing systems (digital and physical) and ensure data protection compliance.

* Coordinate office layout and facilitate office moves/changes as needed.

* Manage petty cash and assist with basic financial record-keeping, liaising with the accounts department for invoices, expense claims, etc.

2. Facilities & Infrastructure Management:

* Ensure a clean, safe, and secure office environment, adhering to health and safety regulations.

* Coordinate with external vendors for facility maintenance, cleaning services, and repairs.

* Manage utilities and other building-related services.

3. Administrative Support:

* Provide comprehensive administrative support to senior management and various departments as needed.

* Schedule and coordinate meetings, appointments, and events (both internal and external).

* Arrange travel logistics, including flights, accommodation, and transportation.

* Assist with the preparation of presentations, reports, and other business documents.

* Support onboarding processes for new employees, including workstation setup and initial orientation.

4. Team & Culture Management:

* Foster a positive, inclusive, and collaborative office culture.

* Act as a central point of contact for internal communications, ensuring effective information flow.

* Assist in planning and coordinating team-building activities and employee appreciation events.

* Address staff queries and provide general support to employees.

5. Vendor & Stakeholder Relations:

* Cultivate and maintain strong relationships with vendors, suppliers, and service providers.

* Negotiate contracts and ensure favorable terms for office-related services.

* Oversee visitors to the office, ensuring a friendly and professional experience.