Executive Assistant To Chairman

Role Overview

The Executive Assistant (EA) will serve as the CMDs right handmanaging schedules, facilitating strategic planning, coordinating internal and external communications, and ensuring high-level operational efficiency. The EA will also be entrusted with confidential matters, business insights, and high-stakes meetings, requiring utmost professionalism, discretion, and loyalty.

Key Responsibilities

1. Executive Support

• Manage and optimize the CMD’s daily schedule: meetings, travel, appointments, deadlines
  
• Act as gatekeeper and liaison between CMD and internal teams, clients, partners, vendors, and stakeholders
  
• Prepare briefing materials, agendas, presentations, and minutes for leadership meetings
  
• Manage travel arrangements (domestic & international), hotel bookings, and detailed itineraries
  
• Anticipate and proactively address the CMD’s needs, both professional and administrative
  

2. Business Communication & Coordination

• Draft, proofread, and edit emails, letters, reports, and business documents on behalf of CMD
  
• Facilitate timely and effective communication across business units: Interiors, Products, Townships, Hospitality
  
• Represent the CMD in meetings when required; ensure effective follow-up on decisions and action points
  
• Maintain confidential files, agreements, and project documentation with discretion and accuracy
  

3. Project Management Support

• Assist in monitoring progress of key projects and strategic initiatives driven by the CMD
  
• Coordinate cross-functional activities, ensuring deadlines and deliverables are met
  
• Prepare MIS reports, dashboards, and business summaries for CMD review
  
• Conduct preliminary research, benchmarking, and market intelligence as needed
  

4. Personal Assistance

• Handle select personal matters, appointments, and engagements as directed by the CMD
  
• Manage special events or initiatives related to CMD’s brand, travel, public appearances, etc.
  

Qualifications & Experience

• Experience:

  5–10 years as Executive Assistant or Chief of Staff in a fast-paced, leadership-centric environment

• Preferred Background:

  Experience in luxury industry, architecture/interiors, real estate, design-led or entrepreneurial companies

• Education:

  Bachelor’s degree required; MBA or executive-level diploma in business/communication is a plus

Key Skills & Competencies

Professional Skills

• Excellent verbal and written communication (English proficiency essential)
  
• Advanced knowledge of MS Office Suite (PowerPoint, Word, Excel), Google Workspace, and productivity tools
  
• Strong organizational and time-management abilities; multitasking under pressure
  
• High emotional intelligence, professional demeanor, and confidence in C-suite environments
  
• Analytical thinking and ability to interpret business data & dashboards
  

Soft Skills

• Discretion and trustworthiness handling sensitive information
  
• Meticulous attention to detail and follow-through
  
• Proactive, self-motivated, and solutions-oriented
  
• Adaptable, with the ability to work across dynamic schedules and business needs
  
• Strong interpersonal skills and ability to work with senior leaders and diverse teams
  

Work Culture & Expectations

• Flexibility in work hours, including availability beyond standard office timings as needed
  
• Must be comfortable in a high-energy, design-led, entrepreneurial environment
  
• Willingness to travel occasionally (between Mumbai, Lonavala, or other project sites)
  
• High accountability, responsiveness, and a no-excuses mindset expected