Executive Assistant to CEO

As an Executive Assistant to the CEO at a fast-growing technology company in the enterprise AI & software product sector, your role will involve providing strategic, confidential, and day-to-day operational support to the CEO. Your responsibilities will include: - Managing the CEOs complex calendar, prioritizing meetings, and coordinating across internal and external stakeholders to optimize time and outcomes. - Preparing and proofreading executive-level briefings, presentations, board packs, and meeting agendas with high attention to detail and confidentiality. - Handling travel planning and expense reporting for the CEO, including end-to-end logistics, itineraries, visas, and vendor coordination. - Acting as the CEOs gatekeeper by screening requests, routing priorities, and delivering timely follow-ups to keep projects on track. - Coordinating cross-functional meeting logistics, such as board meetings, investor updates, and offsite leadership events. - Maintaining confidential records, contracts, and executive correspondence, managing e-signatures, and document workflows. Qualifications required for this role include: Must-Have: - Proven experience supporting a C-level executive (Executive Assistant to CEO/Founder). - Expert-level proficiency in Microsoft Outlook, Excel, and PowerPoint. - Strong calendar management and stakeholder coordination skills across multiple time zones. - Experience managing travel and expense processes end-to-end. - High standards for confidentiality, document handling, and executive communications. - Excellent written English and ability to prepare concise executive summaries and board materials. Preferred: - Familiarity with Concur or other expense management platforms. - Experience with Slack, Notion, or other collaboration platforms. - Prior experience in a fast-paced startup or scale-up environment supporting global leadership. The company offers you the opportunity to work directly with senior leadership in a high-impact, fast-moving technology environment. You will have opportunities to influence executive processes and scale operational excellence in a collaborative, meritocratic culture that emphasizes ownership and professional growth. If you are a discreet, detail-driven operator who thrives in executive-facing roles and wants to partner closely with the CEO to accelerate business outcomes, we would like to hear from you.,