Executive Assistant

Key Responsibilities:

Strategic Planning & Business Advisory

• Partner with the Director to create, track, and manage long- and short-term business goals.
• Drive key strategic initiatives, ensuring projects are completed on time and within scope.
• Analyse business data, generate insights, and recommend solutions to optimise performance.
• Help prepare for board meetings, pitches, investor conversations, and client reviews.

Cross-Functional Leadership & Execution

• Work cross-functionally with teams in Events, Marketing, Sales, Design, HR, and Finance to ensure organizational alignment.
• Act as a communication bridge between the Director and team leads, ensuring clarity and accountability.
• Track and follow up on key decisions, deliverables, and milestones from leadership meetings.

Operations & Performance Oversight

• Review and refine processes across both verticals for improved productivity.
• Monitor and report on KPIs, OKRs, and departmental progress.
• Troubleshoot business issues and coordinate solutions with internal stakeholders.

Client & Partner Support

• Oversee key client projects or proposals from a strategic and operational standpoint.
• Represent the Director in selected client meetings and presentations when needed.

Team & Resource Management

• Work closely with department heads to manage resource allocation across projects.
• Ensure that teams are aligned with company goals and timelines.
• Identify training, hiring, or restructuring needs and support HR in execution.

Cross-Functional Operations Management

• Act as a central coordinator between Marketing, Events, Sales, Design, Finance, and HR teams.
• Identify process gaps and implement systems for improved efficiency and communication.
• Organize and lead internal review meetings, project updates, and business planning sessions.

Administrative & Decision Support

• Prepare strategic documents, presentations, and high-level reports.
• Manage scheduling, agenda planning, and meeting coordination for high-level internal discussions.