Executive Assistant

Are you passionate about making a positive impact on our world? Do you thrive in a collaborative team environment built on mutual respect and integrity? Are you a detail-oriented professional with experience in project management and a drive to make a meaningful impact on safety in the country? If so, we have an exciting opportunity for you to join our team at SaveLIFE Foundation.

About SaveLIFE Foundation

SaveLIFE Foundation (SLF) is an award-winning, independent non-profit organization committed to saving liveson roads acrossIndia and the Global South. By combining grassroots action with systems reform, SLF has been at the forefront of introducing landmark road safety innovations—such as India’s Good Samaritan Law and the Zero-Fatality Corridor (ZFC) model. Our work has helped reduce road crash deaths by up to 67% on some of India’s most dangerous highways and has been recognized by institutions such as the Skoll Foundation, World Bank, and Government of India.

At SLF, we believe that road crashes are not accidents—they are preventable tragedies. We are on a mission to prove that loss of life on roads is not a price we must pay for mobility.

Join us to help scale this mission.

About the Role

This is a critical role where the individual will be responsible for managing priorities, streamlining executive workflows, and facilitating seamless communication with key partners and stakeholders. This position requires exceptional judgement, foresight, and the ability to operate with precision in a dynamic and fast-paced environment.

Key Responsibilities

1. End-to-End Calendar & Time Management:

• Act as the primary and strategic manager with full ownership of managing the calendar schedules of the Founder.
• Schedule a high volume of internal and external meetings across multiple time zones, proactively resolving all conflicts and prioritising engagements based on strategic importance.
• Serve as the professional liaison and first point of contact for all incoming meeting requests.
• Ensure the founder is fully briefed and prepared for all meetings, with all necessary documents and context provided in advance.

2. Travel & Logistics Coordination:

• Plan and manage all domestic and international travel arrangements including booking flights, accommodation, ground transportation, and managing visa requirements.
• Create detailed, user-friendly travel itineraries that account for all logistics and meeting schedules.
• Proactively manage travel disruptions or last-minute changes with calm and efficient problem-solving approach.

3. Seamless Meeting & Event Coordination:

• Coordinate all logistics for high-level meetings, including board meetings, donor engagements, and other meetings.
• Prepare and distribute meeting agendas, compile and share briefing materials, and manage all technical and logistical requirements (e.g., video conferencing, room bookings).
• Attend key meetings to take detailed notes and meticulously track all action items and follow-ups.

4. Executive & Administrative Support:

• Draft, proofread, and manage sensitive and high-level correspondence, emails, and presentations on behalf of the Founder.
• Handle highly confidential information with the utmost discretion and integrity.
• Manage and process all expenses, invoices, and other administrative tasks for the Founder's office in a timely and accurate manner.
• Provide support on special projects and strategic initiatives as directed by the Founder.

Academic Qualifications

Essential:

• A bachelor’s degree in any discipline from a recognised university.

Professional Experience

• A minimum of 3 years of experience as an executive assistant, directly supporting a C-level executive, preferably a founder or CEO, in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and modern collaboration tools like Google Workspace.
• Proven experience in managing complex scheduling and high-level correspondences.

What You’ll Gain

• A unique platform to lead change at scale, with the ability to directly influence infrastructure and policy in India and beyond.
• The chance to work with India’s only organisation that combines system reform with on-ground action for road safety.
• Cross-sector exposure across engineering, governance, public health, and civic engagement.
• An entrepreneurial environment that values innovation, courage, and execution excellence.
• An opportunity to be part of a globally recognised movement saving thousands of lives each year.

SaveLIFE Foundation is for you if you

• Crave purpose in your work and want to solve real problems for real people.
• Thrive in a high-performance environment where outcomes matter.
• Are passionate about improving systems through technology and design.
• Want your work to matter—not just for your company, but for your country.

Personal Characteristics

• Strong interpersonal skills and ability to engage effectively with diverse stakeholder groups.
• Exceptional organizational and time management abilities.
• Outstanding written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to handle multiple tasks simultaneously and work under pressure.
• High level of discretion and ability to maintain confidentiality.
• Professional demeanour and executive presence.
• Proactive problem-solving approach.
• Flexibility and adaptability in a dynamic work environment

How to apply: