Executive Assistant

Executive Assistant

Location:

Job Type:

Working Hours:

Responsibilities:

Documentation

o Maintain an organized system for official documents and records

o Prepare and edit reports, presentations, and other documents as needed

Inbox Management

o Monitor and manage the President's email inbox

o Ensure timely responses and prioritize critical emails for the President's attention

Calendar Management

o Plan and organize the President's daily and weekly schedule

o Coordinate appointments, meetings, and events, ensuring optimal use of time

Meeting Support

o Develop and manage meeting agendas for efficient time use

o Actively participate, take meticulous notes, and provide thorough meeting summaries with diligent follow-up on action items

Email Communication

o Review all incoming and outgoing emails on behalf of the President

o Respond to emails and inquiries, maintaining a high level of professionalism and confidentiality

Data update into CRM

o Organize and update data within our CRM system

o Ensure accuracy and completeness in maintaining CRM data

Task Prioritization

o Assist in prioritizing tasks and responsibilities, ensuring deadlines are met

o Anticipate needs and proactively address potential issues

Desired Skills:

• Proven 5+ years’ experience as an Executive Assistant or in a similar role
• Strong command of CRM software and proficiency in the MS Office Suite
• Outstanding organizational and multitasking abilities
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in document management and email systems
• Ability to handle confidential information with discretion
• Detail-oriented and capable of multitasking
• Experience in web design and the service industry would be advantageous