Executive Assistant

Role & responsibilities

Randstad is the worlds largest talent company and a partner of choice to clients. We are

committed to providing equitable opportunities to people from all backgrounds and help them

remain relevant in the rapidly changing world of work. We have a deep understanding of the

labor market and help our clients to create the high-quality, diverse, and agile workforces they

need to succeed. Our 46,000 employees around the world make a positive impact on society by

helping people to realize their true potential throughout their working life.

about Randstad Global Capability Center:

Randstad Global Capability Center, located in Hyderabad, India, is responsible for strategic

delivery for Randstad markets and businesses globally. Through our centers of excellence of

talent services, human resources, financial knowledge services, IT, and marketing, the Global

Capability Center is a high growth and acceleration enabler as we become the world's most

equitable and specialized talent company.

1. Administrative Support:

• Manage and maintain executive calendars, including scheduling appointments, meetings,

and travel.

• Coordinate meetings by preparing agendas, taking minutes, and ensuring the necessary

materials are available.

• Handle confidential information with discretion.

2. Travel & Event Coordination:

• Arrange travel itineraries, accommodations, and transportation for executives, including

managing visa processes and insurance.

• Coordinate logistics for events such as conferences, seminars, and internal meetings.
• Organize stakeholder visits and manage related logistics like invitation letters and pick-

ups.

3. Expense Management:

• Submit and track executive expense reports, including reconciliation of statements (e.g.,

Amex).

• Assist with benefit reimbursements and procurement support.
• Oversee invoice approvals within agreed thresholds.

5. Communication & Liaison:

• Act as the point of contact between executives and internal/external stakeholders.
• Facilitate internal communication by drafting and distributing posts for birthdays,

anniversaries, and key events.

• Ensure effective communication and coordination within the executive office and across

departments.

6. Event & Space Management:

• Plan and manage events, including team-building activities, off-site meetings, and

corporate functions.

• Collaborate with facilities and management teams on space-related matters.
• Manage calendars for practice events, team events, and floor coordination.

7. Reporting & Documentation:

• Maintain and organize all relevant project documents in digital repositories (e.g., Google

Drive).

• Prepare presentations, emails, contracts, and reports for executive review.
• Establish a knowledge repository for cross-functional information sharing.