Executive Assistant

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate logistics across global time zones
• Prepare high-quality presentations, reports, and correspondence for internal and external stakeholders
• Handle confidential information with discretion and maintain professional integrity at all times
• Organize travel arrangements, including visas, accommodations, and detailed itineraries
• Support expense reporting, invoice processing, and budget tracking activities
• Act as a liaison between executives and internal/external partners
• Coordinate team events, offsites, and leadership meetings end-to-end
• Monitor and prioritize incoming communications, ensuring timely responses
• Maintain organized filing systems and ensure document accuracy and accessibility
• Proactively identify opportunities to improve administrative processes and team efficiency

Essential Requirements

• Proven experience as an executive assistant or in a similar administrative support role
• Strong organizational and time-management skills with the ability to multitask effectively
• Excellent verbal and written communication skills in English
• Proficiency in Microsoft Office Suite and virtual collaboration tools
• Ability to handle confidential information with discretion and professionalism
• Demonstrated initiative and problem-solving capabilities
• Experience coordinating travel, meetings, and events across multiple time zones
• High attention to detail and commitment to delivering quality work

Desirable Requirements

• Experience supporting senior leadership in a global or matrixed organization
• Familiarity with project coordination or basic knowledge of business operations

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

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Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards