Executive Assistant

Job Title:

Experience:

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MNC clients

Job Summary:

Executive Secretary / Personal Assistant

Key Responsibilities:

• Provide comprehensive secretarial and administrative support to senior executives, including managing calendars, scheduling appointments, and coordinating meetings.
• Organize and maintain documents, records, and files (both electronic and physical).
• Prepare professional correspondence, reports, and presentations with accuracy and attention to detail.
• Handle confidential and sensitive information with discretion and integrity.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Screen phone calls, emails, and other communications, and appropriately handle or redirect inquiries.
• Prepare and process expense reports, invoices, and related financial documentation.
• Coordinate and prioritize incoming requests, ensuring timely follow-up and completion of tasks.
• Manage office supplies, liaise with vendors, and coordinate maintenance activities.
• Assist in organizing meetings, conferences, and company events.
• Represent the organization in a professional manner while interacting with internal and external stakeholders.
• Collaborate with team members to streamline administrative processes and enhance overall efficiency.

Qualifications & Skills:

• Bachelor’s degree in Business Administration or a related field (preferred).
• 3 to 5 years of proven experience as a Secretary, Personal Assistant, or in a similar administrative role within an IT company.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Proficiency in

  Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

  and related tools.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Effective problem-solving and decision-making skills.
• Self-motivated, with the ability to work independently as well as collaboratively.
• Flexible and adaptable to shifting priorities in a fast-paced environment.