Executive Assistant

As an Executive Assistant at Talrop, supporting our executive leadership team. In this role, you will be responsible for managing daily administrative and operational tasks, coordinating schedules, and ensuring smooth communication within and outside the organization. This position offers the opportunity to work closely with top management, providing exposure to key business functions and strategic decision-making processes.

Key Responsibilities:

• Calendar Management:

  Organize and maintain executives schedules, coordinate internal and external meetings, and manage time efficiently.

• Communication Support:

  Act as the first point of contact for the executive team, managing emails, phone calls, and other communications.

• Documentation & Reporting:

  Prepare, edit, and maintain presentations, reports, meeting minutes, and other business documents as required.

• Meeting Coordination:

  Plan, coordinate, and execute meetings, including preparing agendas, booking venues, and ensuring necessary materials are available.

• Travel Arrangements:

  Organize travel logistics including flights, accommodation, transportation, and itineraries.

• Project Assistance:

  Support on various projects, including tracking timelines, managing deliverables, and ensuring adherence to project milestones.

• Confidentiality:

  Handle sensitive information with professionalism, maintaining confidentiality at all times.

• Relationship Management:

  Build and maintain positive relationships with stakeholders, both internal and external, ensuring effective communication on behalf of the executive team.

Required Qualification and Skills :

• Bachelor's degree in Business Administration, Communications, or a related field.
• 1-2 years of experience in an administrative or executive support role preferred.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High attention to detail and accuracy.
• Ability to work under pressure, handle multiple priorities, and adapt to changing demands.
• Professionalism and discretion in handling confidential information.
• Collaborative mindset with a proactive approach to tasks and problem-solving.