Executive Assistant

Job Title : Executive Assistant

Executive Assistant

Key Responsibilities:

• Calendar & Meeting Management:

• Schedule and coordinate internal and external meetings, appointments, and events across multiple time zones.
• Ensure executives are well-prepared for meetings, including agenda preparation, briefing documents, and follow-ups.

• Communication & Correspondence:

• Draft, review, and respond to emails and other communications on behalf of the executive(s) with a high degree of professionalism and confidentiality.
• Serve as a liaison between executives and internal/external stakeholders.

• Travel Management:

• Manage complex travel arrangements including flights, accommodations, visas, itineraries, and local transportation.
• Provide real-time support during travel and handle any changes or issues that arise.

• Administrative Support:

• Organize and maintain files, records, and confidential documents.
• Prepare reports, presentations, and meeting materials as needed.

• Event & Logistics Coordination:

• Assist in the planning and execution of team events, off-sites, and executive engagements.
• Coordinate logistics for high-level meetings including venue booking, catering, and technology support.

Key Skills & Requirements:

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of discretion, integrity, and professionalism.
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools like Zoom, Teams, or Google Workspace is a plus.
• Prior experience in an executive assistant or administrative role is preferred.