Important
https://forms.gle/efSAtVsTudqwgEsw7
Role
Full-time | Remote (Philippines) | Works Melbourne business hours with overlap (exact schedule to be agreed)
Who you’ll work with
Integrator
take intention and direction, turn it into clear plans and processes, and then drive execution through to completion
confidently question unclear, conflicting, or illogical direction
Why this role exists
The founder’s primary focus needs to remain on:
- High-level direction of the agency
- Sales and marketing of the agency
- Recruiting and building the team
- Service and product innovation
- Managing the senior leadership team
highly organised, tech- and AI-savvy, autonomous Integrator
Your role exists to:
- Act as a counterbalance to distraction and context switching, helping keep work aligned to agreed priorities and goals
- Take high-level intention and direction and translate it into concrete plans
- Break ideas into clear steps, owners, timelines, and systems
- Systemise repeatable work so it no longer sits with the founder
- Drive execution and follow-through until outcomes are achieved
- Keep projects, people, and tools moving forward without constant oversight
EA + Integrator
What success looks like (outcomes)
Within 60 days, you will:
- Take repeating tasks off the founder’s plate, unlocking time for higher-leverage work.
- Provide planning and execution support so projects are progressed and completed without bottlenecks.
- Ensure workstreams move forward even when direction is high level or evolving.
- Build and maintain clean systems (ClickUp, CRM/GHL, documentation).
- Convert repeated tasks into SOPs, templates, and checklists.
- Improve speed and consistency across client delivery and internal operations.
Core responsibilities
1) Turning Intention into Execution (Founder Support)
- Capture intent, tasks, and decisions from calls, messages, Looms, and notes.
- Turn direction and intent into clear plans with
next actions
, owners, due dates, and checklists. - Manage the founder’s calendar, scheduling, reminders, and time-blocking.
- Draft and prepare emails/messages for approval and sending.
- Follow up on commitments (internal and client-side) to drive completion and ensure nothing slips through the cracks.
2) Operations & Systemisation
- Maintain and improve
ClickUp
project hygiene: task structures, statuses, recurring tasks, templates. - Create and maintain SOPs, checklists, and internal playbooks.
- Build lightweight systems that reduce friction (templates, forms, standard operating flows).
- Identify bottlenecks and propose pragmatic fixes (not over-engineering).
3) Client & Account Support (Coordination)
- Coordinate client communication: scheduling, agendas, meeting notes, action items.
- Prepare monthly reporting packs and summaries using existing templates.
- Ensure deliverables and next steps are tracked and progressed.
- Keep key client threads organised and easy for quick review.
4) Sales & Growth Operations Support
- Maintain sales pipelines and follow-ups inside the CRM or GHL.
- Prepare sales materials from templates (slides, one-pagers, proposals, scopes).
- Support outreach execution (cold email/LinkedIn) using predefined frameworks.
- Coordinate sales/admin tasks: booking calls, sending prep materials, post-call follow-up.
5) Recruiting Support
- Post job ads, manage inbox/applications, and keep applicant tracking tidy.
- Shortlist candidates using scoring criteria.
- Coordinate interviews and prepare interview packs.
- Help manage the trial task process and collate results.
6) Marketing Execution Support (non-strategic)
- Assist with campaign setup (e.g., Meta ads)
using existing frameworks and instructions
. - Coordinate creative requests, assets, and timelines.
- Draft and repurpose content from existing materials (calls, notes, transcripts).
- Monitor key metrics and produce simple weekly summaries.
7) Personal Admin & Ad Hoc
- Travel bookings, gift purchasing, reservations, and errands.
- Coordinate team merch and ad hoc requests.
- Research tasks: vendors, tools, options, pricing, comparisons.
Essential attributes (non-negotiables)
You are:
Exceptional at turning intent into execution
, even when direction starts high level or incomplete.Comfortable respectfully challenging direction
when it conflicts with agreed goals, priorities, or plans.Incredibly organised
and naturally create structure and clarity.Extremely detail-oriented
, with a strong instinct for catching issues early and ensuring nothing slips through the cracks.Super tech and AI savvy
and use tools daily to move faster and smarter.Adaptable and autonomous
and comfortable operating with imperfect information.An excellent communicator
with concise, proactive updates and clear writing.Execution and outcome focused
and biased toward shipping work.A systems thinker
who builds repeatable processes and prevents future chaos.Someone who enjoys working
and finds constructive, valuable ways to spend time when your task list runs out.
Skills & experience we’re looking for
Must-have
- Experience supporting a founder/leader in a fast-moving environment (EA, ops, project coordination).
- Strong written English and clear, confident communication.
- Comfortable in ClickUp (or similar) and CRMs, with a very high level of attention to detail.
- Confident using Google Workspace (Docs/Sheets/Slides), Loom, Slack.
- Ability to make reasonable assumptions and move work forward.
Nice-to-have
- Experience in a digital marketing agency or SaaS.
- Familiarity with GoHighLevel (GHL) or similar CRMs.
Basic Meta and Google Ads setup experience
.- Canva or basic design coordination skills.
- Outreach tools (email sequencing, LinkedIn workflows).
How you’ll work (cadence)
- Daily written update covering what shipped, what’s next, blockers, and decisions needed.
- Weekly planning and review with the founder covering priorities, improvements, and systemisation.
- You are expected to
propose solutions
, not just identify problems.
What we value
- Speed with accuracy.
- Attention to detail and follow-through.
- Ownership and accountability.
- Simplicity over complexity.
- Clear communication.
- Continuous improvement.
Compensation
Competitive for top-tier talent in the Philippines, based on experience and capability. Paid trial task may be required as part of the hiring process.
How to apply
Please read carefully
only
- Do
not
apply via LinkedIn, email, or direct message - Only candidates who complete the application form will be reviewed
- Shortlisted candidates will complete a paid trial task, followed by interviews
👉 Application form: https://forms.gle/efSAtVsTudqwgEsw7
