Executive Assistant

Role Overview: You will be the Executive Assistant at Ganpat University, supporting the Director General, Executive Registrar, and Pro Vice Chancellor. Your role will involve managing complex calendars, coordinating meetings and travel arrangements, preparing documents, ensuring effective communication, handling confidential information, and assisting in high-level meetings and events. Your proactive approach, excellent communication skills, and ability to maintain confidentiality will be crucial for the smooth administrative operations of the university. Key Responsibilities: - Manage complex calendars, schedule meetings, and coordinate travel arrangements and reminders for upcoming meetings. - Prepare and review correspondence, reports, presentations, and other documents. - Prepare agendas, take meeting minutes, and ensure follow-ups are done on time. - Maintain effective communication and coordination with internal departments, faculty, staff, and external stakeholders. - Organize and support high-level meetings, including agenda preparation, minutes documentation, and follow-ups. - Handle confidential information with integrity and discretion. - Monitor incoming communications and respond or redirect as appropriate. - Track deadlines, tasks, and key projects, ensuring timely completion and follow-through. - Assist in the planning and execution of official university events and engagements. - Maintain files and records in an organized and accessible manner. - Handle emails, draft documents, and act as the point of contact for internal and external communications. Qualification Required: - Graduate in any discipline (preferably with a specialization in administration or management); a Masters degree is an advantage. - 5-6 years of proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably in an educational or institutional setup. - Excellent written and verbal communication skills in English and Hindi/Gujarati. - Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, MS Teams, Google Meet). - Strong organizational and multitasking skills with attention to detail. - Ability to work independently and as part of a team, with a proactive and problem-solving mindset. - High level of professionalism and integrity.,