Executive Assistant

About Almawakening Foundation

Executive Assistant to Founder

Location: Sector 33, Gurgaon (In-Office)
Experience: 3-5 yearsWorking Hours: 2 PM to 11 PM (Monday to Saturday), 1st and 3rd Saturday OffType: Full-time

Key Responsibilities:

Executive Support (60%)

• Manage the Founders daily calendar, schedule meetings, and coordinate appointments.
• Prepare meeting notes, presentations, and briefing materials.
• Organize travel, logistics, and accommodations for events and sessions.
• Handle confidential information with discretion.
• Track follow-ups and ensure timely completion of assigned action points.

Communication & Coordination (25%)

• Serve as the communication bridge between the Founder and internal/external stakeholders.
• Support content review and digital outreach efforts including email campaigns, social media planning, and content coordination.
• Collaborate with design and content teams to align communication with Almas voice and branding.
• Draft and review emails, reports, and professional communication.
• Coordinate with teams across departments to align priorities and ensure task closure.
• Help manage public relations communication and event follow-ups.

Administrative & Strategic Support (15%)

• Maintain key documents, databases, and filing systems.
• Support project planning and assist in tracking organizational goals.
• Help organize donor reports, presentations, and post-event documentation.
• Provide support during workshops, retreats, and campaigns.

Required Qualifications & Skills:

• Bachelor’s or Master’s degree in Business Administration.
• 6 years of experience as an Executive Assistant or in a high-paced administrative role.
• Strong proficiency in Google Workspace, Microsoft Office, and calendar/email management.
• Exceptional organizational and time management skills.
• Excellent verbal and written communication.
• Ability to handle multiple priorities with a problem-solving mindset.

Preferred Experience:

• Experience working directly with founders, CEOs, or leadership in mission-driven organizations.
• Familiarity with content management, Canva, or CRM tools.
• Strong interest in social impact, disability rights, or inclusion.

Why Join Us?

• Work alongside an inspiring leader on impactful projects.
• Be part of a mission that’s changing narratives around disability and inclusion.
• Grow into a strategic role within a dynamic and purpose-led organization.