Executive Assistant (EA)

Role Overview

We are seeking a highly organized and proactive Executive Assistant / Operations & HR Coordinator to support leadership with meetings, scheduling, documentation, and basic hiring coordination. This role requires strong communication, follow-up, and documentation skills, along with the ability to manage multiple priorities efficiently.

Key Responsibilities

• Schedule and coordinate meetings, calls, and calendars for leadership
• Record, prepare, and circulate Minutes of Meeting (MoM) and follow up on action items
• Handle day-to-day administrative and operational coordination
• Draft, format, and maintain documents, reports, and internal communications
• Assist in hiring coordination, including resume shortlisting, interview scheduling, and candidate communication
• Maintain structured records and files while ensuring confidentiality
• Coordinate with internal teams and external stakeholders as required

Required Skills & Experience

• 2–5 years of experience as an Executive Assistant, Admin Executive, or Operations Coordinator
• Excellent written and verbal English communication skills
• Strong documentation, formatting, and presentation skills
• Proven experience in MoM writing and professional email communication
• Proficiency in MS Word, Excel, Google Docs/Sheets, and calendar tools
• Highly organized, detail-oriented, and dependable with strong time-management skills

Good to Have

• Exposure to HR or recruitment coordination
• Experience using LinkedIn, Naukri, or other hiring platforms
• Prior experience supporting senior leadership or founders

What We’re Looking For

• Strong coordination, tracking, and follow-up skills
• Professional, discreet, and ownership-driven attitude
• Ability to manage multiple tasks efficiently in a fast-paced environment
• High level of integrity and confidentiality
• Ability to conduct prompt research & development (R&D) as required
• Effective project and cross-functional team coordination

Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹45,000.00 per month

Benefits:

• Leave encashment

Work Location: In person