Executive Assistant

Job Roles & Responsibilities

• Provide comprehensive secretarial and administrative support to the assigned office.
• Manage calendars, appointments, meetings, events, and travel schedules.
• Screen calls, emails, and correspondence; priorities and respond where appropriate.
• Draft professional correspondence, prepare briefing notes, presentations, agendas, and official communications.
• Coordinate and schedule internal and external meetings.
• Prepare meeting agendas, record Minutes of Meetings (MoM), and track action points for follow-up.
• Coordinate communication and interactions between senior offices and Deans, Directors, faculty, staff, students, governing bodies, and external stakeholders.
• Maintain confidential files, documents, and records.
• Ensure timely dissemination of information and follow-ups on instructions issued.
• Monitor deadlines and ensure timely completion of assigned tasks.
• Coordinate with various departments for reports, data, and presentations.
• Support planning and execution of high-level events, visits, and official functions.
• Handle sensitive and confidential information with utmost integrity and discretion.
• Maintain professionalism in all interactions representing the office.
• Demonstrate flexibility in working hours, including late evenings, early mornings, and weekends, as required.
• Be available to provide extended support during critical periods, high-level meetings, events, and emergency or time-sensitive situations.
• Be open to travel, as and when required, for official visits, meetings, conferences, and institutional engagements.
• Coordinate logistics related to travel, accommodation, itineraries, and official documentation.
  

Required/Mandatory Skills

• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism, confidentiality, and discretion.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and manage priorities under pressure.
• Strong interpersonal and coordination skills.
  

Educational Qualification & Experience

• Graduate / Post-Graduate in any discipline (MBA / Management background preferred).
• Minimum 3–6 years of experience as an Executive Assistant / PA to Senior Leadership (President, Vice-Chancellor, CEO, Director, Dean, or equivalent).
• Experience in an academic or institutional environment will be an added advantage.
  

Interested candidates are requested to apply through the below-mentioned link