Executive Assistant

Job Description

About ANNAM.AI: ANNAM.AI is a transformative initiative established as a Center of Excellence (CoE) under the Ministry of Education at the prestigious Indian Institute of Technology (IIT) Ropar. The CoE is dedicated to revolutionizing the agricultural landscape of India by integrating cutting-edge artificial intelligence (AI) technologies into sustainable farming practices. The name " Annam " itself symbolizes nourishment and the sustenance of life, reflecting its mission to ensure food security while promoting eco-friendly and efficient agricultural solutions deploying AI. ANNAM.AI aspires to address critical challenges in agriculture, such as resource optimization, nature inspired enhanced pollination, and real-time decision-making for farmers in their own language. By fostering interdisciplinary research, the CoE aims to bridge the gap between advanced technology and traditional farming, empowering farmers with data-driven tools to enhance productivity and sustainability. The initiative underscores India's commitment to leveraging AI for societal benefit and positions the country as a global frontrunner in agricultural innovation. With its vision to combine technology and tradition, ANNAM.AI holds the potential to transform not just Indian agriculture but also contribute significantly to global food security and environmental conservation. Call for Applications: Executive Assistant (Remote) 📍 Location: Remote 🕒 Work Schedule: Monday to Saturday, 9:00 AM – 6:00 PM IST 💼 Type: Full-Time | Adhoc | Renewable based on performance 💰 Compensation: As per industry standards 📅 Experience Required: 3–4 years Key Responsibilities: Manage and prioritize the executive's calendar, meetings, and travel plans Coordinate internal and external communications, emails, and follow-ups Facilitate smooth interdepartmental communication and coordination Set up Zoom meetings, manage Google Calendar invites, and support Google Classroom activities Submit bills and manage workflow-related forms using Zoho Track self-assigned and delegated tasks through Zoho or internal tools Assist leadership with small day-to-day tasks and ensure nothing falls through the cracks Provide recruitment support (shortlisting, coordination, interview tracking) Act as a liaison between leadership and project heads Follow established SOPs exactly as documented and ensure all tasks are done by the book Maintain professionalism—must be fluent, well-spoken, and confident in both written and verbal communication Handle light administrative duties as needed Mandatory Requirements: 3–4 years of professional experience as an Executive Assistant or in a similar role Strong hands-on experience with Zoho One (Mail, CRM, Recruit, Writer, Forms, Projects, etc.) Excellent organizational and time management skills Ability to work independently in a fully remote setup Preferred (Bonus) Skills: Recruitment coordination or HR support experience Background in admin or operational support Exposure to startup or high-growth environments Show more Show less