Executive Assistant

Job Title:

Location:

Department:

Reports To:

About the Role:

Executive Assistant

Key Responsibilities:

• Calendar & Schedule Management:

• Manage complex calendars, schedule meetings, appointments, and travel arrangements across time zones.

• Communication & Correspondence:

• Draft, review, and manage professional communications and documents on behalf of the executive.

• Meeting Preparation:

• Prepare agendas, take minutes, and follow up on action items for executive meetings and board sessions.

• Travel & Logistics:

• Organize domestic and international travel including flights, accommodations, itineraries, and expense reports.

• Project Coordination:

• Support special projects, conduct research, compile reports, and liaise between departments and external stakeholders.

• Confidential Support:

• Handle sensitive information with the utmost discretion and maintain confidentiality in all matters.

• Administrative Support:

• Process invoices, reimbursements, manage office supplies, and assist with ad-hoc administrative tasks.

Required Skills & Qualifications:

• Bachelor’s degree or equivalent experience
• 3+ years of experience as an executive assistant or in a similar administrative support role
• Exceptional organizational and time management skills
• Strong written and verbal communication
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and calendar tools (Google Workspace, Outlook)
• High level of professionalism and discretion
• Ability to multitask and prioritize in a fast-paced environment

Preferred Qualifications:

• Experience supporting C-suite executives or founders
• Familiarity with tools like Notion, Slack, Zoom, and project management platforms (Asana, Trello)
• Background in a startup or tech environment is a plus
• Let me know if you'd like a

  more tailored version

  (e.g., for a startup CEO, nonprofit leader, or remote