Executive and Office Administrative Assistant

Role Overview: You will be responsible for providing effective, proactive, and timely personal administrative support to senior leadership to help them focus on achieving business strategic goals. This includes organizing meetings and events, coordinating with facilities, overseeing office functions, and providing internal coordination and logistics support. Additionally, you will be part of the Global administration team to ensure global consistency and support. Key Responsibilities: - Manage complex calendars, travel, and confidential communications for senior leaders. - Coordinate meetings, agendas, minutes, and follow-ups. - Lead logistics for leadership events, workshops, and governance boards. - Serve as the main administrative contact for the Hyderabad office and partner with departments for events. - Manage visitors to the Hyderabad site and executive agendas. - Ensure smooth daily operations and a professional office environment. - Handle any other administrative duties required at the site. - Be accountable for all travel bookings, visas, and accommodations for India-based employees. - Respond to shared global outlook inbox queries related to global travel, company credit cards, and other general admin. - Manage expense claims and ensure policy compliance. - Work with global admin teams to ensure consistency and support global initiatives. - Support the Global Center of Excellence by collecting data and preparing summary reports. - Lead regional projects, manage schedules, and drive engagement events. - Coordinate internal communications and stakeholder meetings. - Monitor resource utilization and spending patterns for efficiency. Qualification Required: - Excellent interpersonal, verbal, and written communication skills. - Proven experience in all Microsoft Office packages. - Highly organized with the ability to prioritize workload and manage multiple conflicting deadlines with attention to detail and within agreed timelines. - Proven influencing skills. - A flexible attitude with respect to work assignments and new learning. - Must have the ability to work methodically in a fast-paced, time-sensitive environment. - Shows initiative and self-confidence, is adaptable, and can cope with changing priorities. - Ability to identify and implement process improvements. - A self-starter who can work under own initiatives. - Ability to operate collaboratively within a global team environment. - Takes ownership and responsibilities. Additional Details (if included in JD): - Knowledge of working in a fast-paced matrix organization. - Experience of working within teams across various countries and cultures. - 2-5 years of experience in a similar role and environment. - Experience of organizing, supporting, and delivering events and projects involving external stakeholders. - Basic understanding of Procurement and Finance department. - Experience of planning complex travel and associated travel visas. - Fluent in English. - Bachelors degree or equivalent qualification/experience in a business administrative role.,