Job
Description
Location: Onsite, Jamshedpur Position Type: Full-Time Salary Range: ₹25,000 – ₹40,000 per month (commensurate with experience) Preference: Candidates with demonstrated maturity and professional experience INFIBOOKS is seeking a highly organized, experienced, and reliable Executive Assistant to support the Head of Operations. This role is suited for someone who thrives in a dynamic environment, takes ownership, and brings structured execution to business operations. Key Responsibilities: Administrative & Executive Support: Manage calendars, schedule appointments, and coordinate internal and external meetings Track tasks, deadlines, and commitments to ensure timely execution Organize daily workflow and ensure key priorities are met Draft emails, internal communications, memos, and reports Prepare presentations, summaries, and documentation as required Operations & Coordination: Liaise with internal teams to follow up on pending work and ensure alignment with leadership expectations Maintain and update internal documents, trackers, SOPs, and logs Assist in the implementation of operational processes and new initiatives Support onboarding and coordination for vendors, interns, and contractors Technology & AI Tools: Use productivity tools such as Google Workspace (Docs, Sheets, Calendar), Microsoft Office Suite Comfort with or willingness to learn tools like Notion, ChatGPT, automation platforms, project management systems (e.g., ClickUp, Trello) Generate basic reports or summaries using AI or spreadsheet tools Research & Reporting: Conduct market or internal research and compile insights into actionable reports Maintain data records and organize files, documents, and information as per confidentiality standards Other Support Activities: Handle travel planning, booking, and itineraries Manage office supplies, local coordination, and minor errands if required Be a proactive point of contact for administrative matters with a solutions-first approach Required Qualifications: Minimum 4–7 years of experience in an administrative or executive assistant role Strong written and verbal communication skills in English and Hindi Highly organized, detail-oriented, and reliable Demonstrated ability to handle confidential information with discretion Familiarity with digital tools, cloud systems, and AI-driven platforms is preferred Willingness and ability to learn new technologies and workflows independently Ability to work in a fast-paced, multitasking environment Professional conduct, maturity, and a solution-oriented mindset are a must Note: Only shortlisted candidates will be contacted for interviews. This is an onsite , full-time position based in Jamshedpur . Remote applications will not be considered. Show more Show less
