Executive Administrative Assistant

Job Description

About Us: We are a growing construction and remodeling company focused on delivering high-quality residential and commercial projects. Our team thrives on collaboration, organization, and top-tier client service. We’re looking for a reliable and proactive Executive Assistant to help keep operations running smoothly behind the scenes. Job Description: As an Executive Assistant, you will be the operational backbone of our daily functions. You’ll coordinate with vendors and labor, manage inventory and documentation, and support permit and form filings—all while maintaining seamless communication across projects. Key Responsibilities: Daily coordination with vendors, suppliers, and labor teams to ensure timely delivery and project schedules Inventory management: tracking material usage, reordering supplies, and updating records Manage and file permit applications and HOA forms as required Use Microsoft Office Suite (OneDrive, Excel, and PowerPoint) for documentation, reports, and project tracking Handle digital document signing and processing via Adobe and/or DocuSign Assist in tracking and logging expenses and invoices using QuickBooks Organize digital records and maintain cloud storage systems General administrative support to executive and project managers Must-Have Skills & Tools: Proficient in Microsoft Office (Excel, PowerPoint, OneDrive) Comfortable using Adobe Acrobat and/or DocuSign Working knowledge of QuickBooks for entering invoices and tracking expenses Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication Reliable computer and high-speed internet connection Self-starter who thrives in a remote work environment Any construction experience Schedule: Remote position Monday–Friday, 8:00 AM to 4:00 PM EST (must be available during these hours) What We Offer: Flexible, remote work environment Opportunity to grow with a dynamic and supportive team Exposure to all facets of construction project operations To Apply: Please submit your resume and a brief cover letter outlining your relevant experience and why you’re a great fit for this role. Show more Show less