About Us: We are a growing construction and remodeling company focused on delivering high-quality residential and commercial projects. Our team thrives on collaboration, organization, and top-tier client service. We’re looking for a reliable and proactive Executive Assistant to help keep operations running smoothly behind the scenes. Job Description: As an Executive Assistant, you will be the operational backbone of our daily functions. You’ll coordinate with vendors and labor, manage inventory and documentation, and support permit and form filings—all while maintaining seamless communication across projects. Key Responsibilities: Daily coordination with vendors, suppliers, and labor teams to ensure timely delivery and project schedules Inventory management: tracking material usage, reordering supplies, and updating records Manage and file permit applications and HOA forms as required Use Microsoft Office Suite (OneDrive, Excel, and PowerPoint) for documentation, reports, and project tracking Handle digital document signing and processing via Adobe and/or DocuSign Assist in tracking and logging expenses and invoices using QuickBooks Organize digital records and maintain cloud storage systems General administrative support to executive and project managers Must-Have Skills & Tools: Proficient in Microsoft Office (Excel, PowerPoint, OneDrive) Comfortable using Adobe Acrobat and/or DocuSign Working knowledge of QuickBooks for entering invoices and tracking expenses Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication Reliable computer and high-speed internet connection Self-starter who thrives in a remote work environment Any construction experience Schedule: Remote position Monday–Friday, 8:00 AM to 4:00 PM EST (must be available during these hours) What We Offer: Flexible, remote work environment Opportunity to grow with a dynamic and supportive team Exposure to all facets of construction project operations To Apply: Please submit your resume and a brief cover letter outlining your relevant experience and why you’re a great fit for this role. Show more Show less
We’re seeking a Remote Permit Expeditor for residential remodeling projects in North Carolina (Apex, Cary, Durham, Orange County, Fuquay-Varina). This person will prepare, submit, and track all building and trade permits, coordinate with city/county staff, understand site plans/surveys/septic documentation, and manage DocuSign workflows with homeowners, subs, and design professionals. Prior experience pulling NC permits for decks, screen porches, additions, ADUs, and interior remodels is required. Key Responsibilities 1. End-to-end permit preparation & submission Prepare complete permit packages for building, electrical, plumbing, mechanical, gas, and associated trade permits for residential remodeling projects. Complete and submit applications through the appropriate online portals (town/county) for: Town of Cary (including IDT/permit portal) Town of Apex City/County of Durham Orange County Building Inspections (and coordinating if a project falls in Chapel Hill/Carrboro jurisdictions) Town of Fuquay-Varina (and related Wake County interfaces) Ensure correct contractor license details, owner info, lien agent (if applicable), parcel IDs, and project descriptions are entered for each job. 2. Document review & collation Review and organize: Architectural drawings / floor plans Site plans & surveys (property lines, easements, buffers, ROWs, setbacks) Septic and well documentation (existing permits, expansion requests, new systems, connections to sewer) Structural engineering letters / calculations (when required) Create county-specific document checklists for common project types: Decks & screen porches Additions / bump-outs Sunrooms / 4-season rooms Interior remodels (kitchen, bath, basement, attic) Detached structures / ADUs 3. Coordination with AHJs (Authorities Having Jurisdiction) Communicate via phone/email with permit technicians, plan reviewers, zoning, and environmental health staff as needed to clarify: Required documents Zoning / setback rules Impervious surface and watershed limits Septic capacity / expansion approvals Respond promptly to plan review comments , upload revisions, and keep internal team updated on status. 4. DocuSign & signature workflows Build and manage DocuSign envelopes for: Owner signatures on permit applications Subcontractor license/signature sections (electrical, plumbing, mechanical, gas, etc.) Any required affidavits (owner-agent, worker’s comp, lien agent, etc.) Maintain a clean naming & folder structure (by project address) so our team can find any signed document quickly. 5. Tracking, logs, and reporting Maintain an internal permit status log : Date submitted Jurisdiction Permit type(s) Fees Review comments Approved / issued dates Download and organize approved permit cards, stamped plans, and inspection records . Send weekly status updates on all open permits. Required Experience & Skills 2+ years of direct experience preparing and submitting residential building permits (remodels/additions) – ideally in North Carolina or similar US jurisdictions. Hands-on experience as a: Permit Expeditor / Permit Coordinator / Permit Technician / Permitting Specialist Comfortable navigating online permit portals for at least one NC jurisdiction (any experience with Cary, Apex, Durham, Orange County, Fuquay-Varina/Wake County is a big plus). Ability to read and interpret : Residential floor plans and elevations Site plans & surveys Basic structural notes Septic layouts and environmental health notes Strong understanding of typical permit types : Building (residential) Trade permits (electrical, plumbing, mechanical, gas) Zoning / land use permits Driveway / right-of-way (if applicable) Septic and well permits or approvals Experience working with DocuSign (or similar e-signature platforms) to capture multiple signatures and route documents. Excellent written and verbal English ; comfortable emailing and calling city/county staff. High attention to detail, organized, and reliable with follow-through. Nice-to-Have Prior work with NC Triangle remodelers, custom home builders, or design–build firms . Familiarity with impervious surface calculations, watershed overlays, and buffers in NC. Experience coordinating with: Surveyors Soil/septic engineers Structural engineers Basic familiarity with NC Residential Building Code (not as a designer, but enough to understand reviewer comments).