Permitting Coordinator

We’re seeking a Remote Permit Expeditor for residential remodeling projects in North Carolina (Apex, Cary, Durham, Orange County, Fuquay-Varina). This person will prepare, submit, and track all building and trade permits, coordinate with city/county staff, understand site plans/surveys/septic documentation, and manage DocuSign workflows with homeowners, subs, and design professionals. Prior experience pulling NC permits for decks, screen porches, additions, ADUs, and interior remodels is required.

1. End-to-end permit preparation & submission

• Prepare complete permit packages for

  building, electrical, plumbing, mechanical, gas, and associated trade permits

  for residential remodeling projects.
• Complete and submit applications through the appropriate

  online portals

  (town/county) for:

• Town of Cary

  (including IDT/permit portal)

• Town of Apex

• City/County of Durham

• Orange County Building Inspections

  (and coordinating if a project falls in Chapel Hill/Carrboro jurisdictions)

• Town of Fuquay-Varina

  (and related Wake County interfaces)
• Ensure correct

  contractor license details, owner info, lien agent (if applicable), parcel IDs, and project descriptions

  are entered for each job.

2. Document review & collation

• Review and organize:
• Architectural drawings / floor plans

• Site plans & surveys

  (property lines, easements, buffers, ROWs, setbacks)

• Septic and well documentation

  (existing permits, expansion requests, new systems, connections to sewer)
• Structural engineering letters / calculations (when required)
• Create county-specific

  document checklists

  for common project types:
• Decks & screen porches
• Additions / bump-outs
• Sunrooms / 4-season rooms
• Interior remodels (kitchen, bath, basement, attic)
• Detached structures / ADUs

3. Coordination with AHJs (Authorities Having Jurisdiction)

• Communicate via phone/email with

  permit technicians, plan reviewers, zoning, and environmental health

  staff as needed to clarify:
• Required documents
• Zoning / setback rules
• Impervious surface and watershed limits
• Septic capacity / expansion approvals
• Respond promptly to

  plan review comments

  , upload revisions, and keep internal team updated on status.

4. DocuSign & signature workflows

• Build and manage

  DocuSign envelopes

  for:
• Owner signatures on permit applications
• Subcontractor license/signature sections (electrical, plumbing, mechanical, gas, etc.)
• Any required affidavits (owner-agent, worker’s comp, lien agent, etc.)
• Maintain a

  clean naming & folder structure

  (by project address) so our team can find any signed document quickly.

5. Tracking, logs, and reporting

• Maintain an internal

  permit status log

  :
• Date submitted
• Jurisdiction
• Permit type(s)
• Fees
• Review comments
• Approved / issued dates
• Download and organize

  approved permit cards, stamped plans, and inspection records

  .
• Send weekly status updates on all open permits.

• 2+ years of direct experience

  preparing and submitting

  residential building permits

  (remodels/additions) – ideally in

  North Carolina

  or similar US jurisdictions.

• Hands-on experience

  as a:
• Permit Expeditor / Permit Coordinator / Permit Technician / Permitting Specialist
• Comfortable navigating online permit portals for at least one NC jurisdiction (any experience with

  Cary, Apex, Durham, Orange County, Fuquay-Varina/Wake County

  is a big plus).
• Ability to

  read and interpret

  :
• Residential floor plans and elevations
• Site plans & surveys
• Basic structural notes
• Septic layouts and environmental health notes

• Strong understanding of typical permit types

  :
• Building (residential)
• Trade permits (electrical, plumbing, mechanical, gas)
• Zoning / land use permits
• Driveway / right-of-way (if applicable)
• Septic and well permits or approvals
• Experience working with

  DocuSign

  (or similar e-signature platforms) to capture multiple signatures and route documents.
• Excellent

  written and verbal English

  ; comfortable emailing and calling city/county staff.
• High attention to detail, organized, and reliable with follow-through.

• Prior work with

  NC Triangle remodelers, custom home builders, or design–build firms

  .
• Familiarity with

  impervious surface calculations, watershed overlays, and buffers

  in NC.
• Experience coordinating with:

• Surveyors

• Soil/septic engineers

• Structural engineers

• Basic familiarity with

  NC Residential Building Code

  (not as a designer, but enough to understand reviewer comments).