Executive Administrative Assistant

We’re Hiring!! Executive Assistant (Mumbai Office)

experienced Executive Assistant

Position:

Location:

Key Responsibilities:

Executive Support

• Manage schedules, appointments, and meeting arrangements for management.
• Handle daily correspondence, phone calls, and follow-ups with internal and external contacts.
• Maintain confidentiality and discretion at all times.

Travel & Logistics

• Coordinate flights, hotel bookings, visas, and travel itineraries for management, team members, and clients.
• Oversee local and international travel arrangements efficiently and cost-effectively.

Administrative Management

• Prepare and organize reports, presentations, and documentation as needed.
• Track expenses, invoices, and reimbursements, and assist with financial administration.
• Support coordination between the Dubai and India offices to ensure smooth workflow.

Operational Coordination

• Liaise with vendors, agencies, and partners for bookings, appointments, and service management.
• Ensure timely completion of assigned projects, reminders, and action items.
• Maintain and update digital filing systems and databases.

Communication & Follow-up

• Draft professional emails and communications on behalf of management.
• Follow up on pending tasks, deadlines, and deliverables.

Requirements

• 2–4 years

   of experience as an Executive Assistant, Personal Assistant, or in administrative coordination.
• Excellent 

  English and Hindi

   communication skills.
• Strong organizational, multitasking, and time management abilities.
• Proficient in 

  Microsoft Office

  and scheduling tools.
• Professional, reliable, and able to manage tasks independently.
• Bachelor’s degree preferred but 

  not mandatory

  .