Executive Administration

Job Summary:

We are seeking a proactive and detail-oriented Admin and Facilities Executive to manage the day-to-day administrative and facility operations across our pan-India offices. The ideal candidate should be highly organized with strong vendor management, MIS reporting, and Excel skills. This role requires timely handling of all utilities, rent, travel, front-office operations, and petty cash.

Key Responsibilities:

• Utilities and Rent Management:

• Ensure

  on-time monthly payments

  of power bills, telecom bills, and rentals across all pan-India branches.
• Coordinate with finance for timely release of payments and maintain supporting documents.

• MIS Reporting & Excel Management:

• Prepare and maintain

  accurate MIS reports

  for utilities, rentals, travel, and vendor expenses.
• Use advanced

  Excel functions

  (VLOOKUP, Pivot Tables, etc.) for data analysis and reporting.

• Travel & Guest Management:

• Manage

  travel arrangements

  (flights, hotels, local transport) for employees and visitors.
• Handle

  guest relations

  and ensure a professional and welcoming environment.

• Front Office & Reception Oversight:

• Supervise

  front desk operations

  , housekeeping, and office maintenance.
• Ensure reception areas are tidy and functional at all times.

• Vendor & AMC Management:

• Manage existing vendors and identify new vendors for office supplies, services, and repairs.
• Maintain

  AMCs

  (Annual Maintenance Contracts) and ensure service continuity.

• Petty Cash Handling:

• Monitor and maintain

  petty cash

  for branch-level expenses.
• Ensure accurate record-keeping and timely replenishment.

• Telecom & Internet Services:

• Ensure

  on-time payment of telecom and internet bills

  to avoid service disruptions.
• Coordinate with service providers for issue resolution and upgrades.

Key Skills & Competencies:

• Strong

  organizational and coordination skills

• Proficiency in

  MS Excel and MS Office Suite

• Excellent

  MIS and report generation

  capabilities
• Good

  communication and interpersonal skills

• Experience in handling

  multi-location administration

• High attention to detail and

  time management

• Knowledge of

  petty cash

  and basic finance processes