Executive Administration

Location: Kandivali, Mumbai
Experience Required: Minimum 5 years
Work Mode: On-site
Work Schedule: 6 days a week (Monday to Saturday)
Commute: Candidates must be able to reliably commute to Kandivali

Job Summary:

We are looking for a proactive and experienced Executive Administration to manage and oversee day-to-day administrative operations at our Kandivali office. The ideal candidate should have a minimum of 5 years of relevant experience and strong organizational and problem-solving skills. This role requires hands-on execution and coordination with internal teams, vendors, and support staff to ensure smooth office functioning.

Key Responsibilities:

• Oversee daily office operations including facility management, housekeeping, and general upkeep
• Manage office supplies, procurement, and vendor relationships
• Coordinate maintenance, repairs, and service requirements for office equipment and infrastructure
• Monitor and maintain administrative records, documentation, and files
• Handle utility payments, AMC contracts, and compliance-related documentation
• Support HR and accounts teams in tasks such as joining formalities, ID cards, or courier management
• Supervise support staff (housekeeping, security, etc.) and ensure adherence to schedules
• Organize internal events, meetings, and travel arrangements as needed
• Liaise with local authorities or service providers for administrative requirements

Requirements:

• Minimum 5 years of experience in an administrative or office management role
• Strong understanding of administrative systems and processes
• Proficient in MS Office (Word, Excel, Outlook) and basic documentation tools
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Reliable and punctual, with the ability to commute daily to Kandivali, Mumbai
• Ability to work independently and take initiative

Preferred Qualifications:

• Experience working in a mid-sized or fast-paced company environment
• Prior experience handling vendor negotiations and facility-related operations
• Familiarity with local compliance and office safety protocols

Job Types: Full-time, Permanent

Pay: ₹420,000.00 - ₹540,000.00 per year

Benefits:

• Flexible schedule
• Food provided
• Health insurance
• Internet reimbursement
• Paid sick time
• Paid time off
• Provident Fund

Application Question(s):

• Can you reliably commute to Kandivali West, Mumbai?

Location:

• Mumbai, Maharashtra (Required)

Work Location: In person