JOB DESCRIPTION Position: Examination Assistant Location: Sonepat, NCR of Delhi. Experience Required: 2-3 Years ABOUT US Rishihood University (RU) has been established under The Haryana Private Universities (Amendment) Act, 2020 and is empowered to award degrees as specified in section 22 of the UGC Act, 1956. Rishihood University is India’s first and only impact university. ‘Impact’ is the living spirit of Rishihood. The purpose of education envisioned by the thought leaders of our civilization and that which has motivated the founders to build Rishihood University is beyond just awarding degrees and jobs. The purpose of education is to achieve the highest potential in a learner i.e., Rishihood. Rishihood University provides a unique mix of globally relevant education that is rooted in Indian ideas, quality education that is affordable, and multi-disciplinary exposure with the cutting-edge skills of a specialist. To achieve this outcome, education cannot be limited to the classrooms. RU is a fully residential campus where living and learning seamlessly integrate throughout the day. RU faculty and learners have active participation with society, industry, researchers, entrepreneurs, and policymakers. This keeps the learning at RU focused on solving the biggest challenges faced by humanity and prepares our learners for the real world. It is time India builds universities driven by a higher purpose, with a strongly committed board to back it, and redefine how education is imparted both within and outside the classroom. Rishihood is a bold initiative to fulfil this idea. Hence, we are looking for like-minded individuals at various levels at Rishihood University. We are looking for an energetic and knowledgeable Examination Assistant to be a part of our Office of Academic Affairs (Examination Office) team at RU. As Examination Assistant, the candidate should have an excellent listening ear and knowledge of the education industry. Furthermore, the candidate must be time sensitive, energetic and detail oriented. The Examination Assistant will support Data Handling, Exam Coordination, Result Processing, Record Keeping, Communication. The selected candidate would report to the Deputy Controller of Examinations. Roles and Responsibilities: Exam Planning & Scheduling: Create and manage the Examination Schedule, including Dates, Times, Attendance Sheet, Award List for Mid Semester & End Semester and Seating arrangements. Collaborate with academic departments to finalize the exam schedule. Work closely with faculty, and administrative teams to ensure smooth execution of all exams. Ensure timely communication of exam schedules to students and faculty. Understand the process of preparing data for Degree/Diploma printing and ensure the seamless execution of the convocation ceremony. Exam Paper Management: Manage the printing, distribution, and handling of examination papers ensuring confidentiality and accuracy. Coordinate the collection and secure submission of answer scripts. Monitor exam invigilation processes. Ensure the proper functioning of examination venues. Exam Hall Management: Allocate examination halls and seating arrangements. Oversee the setup of examination venues to meet institutional standards. Ensure the availability of invigilators and other examination staff. Conduct of Examinations: Ensure compliance with examination regulations, including invigilation processes and student conduct. Address any issues during exams, such as cheating, illness, or disruptions, in accordance with institutional policies. Handle and report any examination irregularities or grievances. Conduct the Examination Disciplinary Committee meeting (UFM). Notify the students via email regarding the schedule of their UFM committee meeting. Draft the minutes of the UFM committee meeting and seek approval. Communicate the decision of the UFM committee with the students via email. The result was announced according to the decision made in the UFM committee meeting. Maintain the record of UFM cases. Result Processing & Documentation: Oversee the collection of examination results from examiners and ensure accurate entry of marks into the institution's system, maintaining confidentiality throughout the process. Ensure the proper handling and finalization of results. Manage the preparation and issuance of examination reports, results, certificates and grade sheets or transcripts with QR codes. Maintain records of End Semester Examination attendance, internal and external award lists, and question papers. Organize and prepare evaluated answer sheets for record-keeping purposes. Record Keeping & Confidentiality: Ensure proper archiving of examination records, answer sheets, and related documentation. Uphold strict confidentiality and integrity in handling sensitive examination materials and data. Qualifications & Experience: Bachelor’s or master’s degree in a relevant field (education, management, etc.). A minimum of 3 years of experience in examination management, academic administration, or a related role. Knowledge of examination procedures, policies, and best practices. Skills & Competencies: Strong organizational and planning abilities. Proficient in MS Excel, with excellent communication and interpersonal abilities. Familiar with examination software and management systems. Capable of managing stress, meeting deadlines, and handling sensitive information effectively. Show more Show less