Event Project Manager

Dear Candidates,Greetings from MedivisionEvents,

We having an urgent opening for Event Project Manager for Mumbai location.

Brief

:

Job Title:

Manager, Project Planning

Location

: Chembur, Mumbai

Company

: Medivision Events

Department

: Project Planning

Reporting To

: Head of Department – Project Planning

Experience

: 4–10 years in event planning, project coordination, or conference management Education: Bachelor's degree in Event Management, Business, Hospitality, or a related field.

Job Summary:

The Manager – Project Planning will play a critical role in the pre-event planning and coordination of medical and healthcare conferences organized by Medivision Events. The position involves developing project timelines, coordinating interdepartmental activities, tracking deliverables, and ensuring projects stay on schedule and within scope.

Key Responsibilities:

1. Project Timeline & Milestone Planning

• Create comprehensive project timelines and checklists for each event. • Define key deliverables, deadlines, and responsible stakeholders. • Ensure project plans are updated and followed by all departments.

2. Cross-Department Coordination

• Act as a liaison between internal departments such as Industry Relations, Venue & Accommodation, Production, Creative, and Show Running. • Conduct regular status meetings and follow-ups to ensure task progress. • Flag delays or risks and work with relevant teams to resolve bottlenecks.

3. Client Coordination (as required)

• Assist project heads in collating updates and sharing timelines with clients. • Prepare and maintain planning decks, status trackers, and summary reports.

4. Documentation & Reporting

• Maintain detailed project records including meeting notes, trackers, and planning files. • Ensure timely submission of internal documentation such as briefs, approvals, and update sheets. • Support in preparing presentations for client meetings and internal reviews.

Preferred Skills:

• Excellent communication and client servicing skills • Strong understanding of exhibition layouts, vendor materials, and onsite logistics • Proficiency in Excel, Google Suite, and event/project management software • Meticulous planning, time management, and problem-solving abilities • Ability to work under pressure in a fast-paced, deadline-driven environmentInterested candidates Kindly mail your updated resume on akshay.patekar@medivisionevents.comThanks,Akshay P.