Event Coordinator

About This Role

Events Specialist

What You Will Be Doing

• End-to-End Event Management Support:

  Assist in planning and executing global events, including virtual, hybrid, and in-person formats. This includes pre-event logistics, on-site support, and post-event follow-ups.

• Vendor & Venue Coordination:

  Collaborate with vendors, venues, and third-party partners to ensure smooth event execution, including contracts, setup, and troubleshooting.

• Budget Management Support:

  Track event expenses & maintain budgets.

• Team Collaboration:

  Work closely with design, content, and sales teams to align event logistics.

• Stakeholder Communication:

  Coordinate with internal and external stakeholders to ensure clear communication of event objectives, timelines, and deliverables.

• Lead Management:

  Partner with the sales team for seamless lead handoff post-event, ensuring timely follow-ups and reporting.

• Event Promotion:

  Assist in creating and executing event marketing campaigns, including email invites, social media promotions, and landing pages.

• Post-Event Analysis:

  Gather attendee feedback, compile post-event reports, and share actionable insights to improve future events.

Experience and Qualifications

• Bachelor’s Degree in the relevant field.
• 2 to 4 years of experience in event coordination or management, preferably in a global or corporate setting.
• The candidate must be willing to travel frequently as part of their responsibilities, including event days, and client meetings.
• Familiarity with tools like airtable, zoom, or other event platforms.
• Experience supporting marketing campaigns tied to events, including email automation and CRM tools like HubSpot and Airtable.
• Experience managing external vendors and suppliers, ensuring timely delivery and quality.
• Excellent verbal and written communication skills for liaising with global teams and external stakeholders.

Qualities

• Eager to learn and adapt in a fast-paced environment.
• Creative thinking & proactive with an understanding to follow process.
• Strong organizational and multitasking skills, with an eye for detail.
• Detail-oriented with a knack for operational efficiency.
• Team player with a proactive approach to problem-solving.
• Tech-savvy and open to exploring new event management tools and technologies.

You Are A Notch Above If You Have

• Advanced certifications in event planning or project management.
• Experience in the education or SaaS industry.
• Experience in organizing events across multiple time zones.