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Description
Job Title: Executive Assistant to CEO Reporting To: Chief Executive Officer (CEO) Location: Yamuna Nagar (Haryana) Type: Full-time | On-site Role Summary The Personal Assistant cum Manager to the CEO will provide high-level support by managing strategic, operational, and administrative tasks directly from the CEO’s office. This position demands a proactive, highly organized, and detail-oriented professional who can handle confidential information with discretion and represent the CEO internally and externally with integrity and professionalism. Key Responsibilities 1. Executive & Administrative Support Manage and maintain the CEO’s schedule: appointments, internal and external meetings, events, and travel plans. Screen emails, calls, and documents; handle and prioritize responses on behalf of the CEO. Draft high-quality reports, minutes, letters, and business correspondence. Prepare presentations and briefing materials for meetings and reviews. Organize and maintain records, files, and documents, ensuring confidentiality at all times. 2. Managerial Coordination Act as a communication bridge between the CEO and internal teams for seamless workflow. Track critical projects and ensure timely follow-up and delivery of action items. Coordinate inter-departmental activities, reviews, and strategic planning meetings. Maintain an overview of company performance metrics and provide data-driven inputs. 3. Strategic & Business Support Assist in preparation of board decks, investor presentations, and strategic proposals. Conduct industry research, competitor benchmarking, and background studies as needed. Coordinate key business development and partnership initiatives on behalf of the CEO. Shadow and accompany the CEO for key client meetings, conferences, and site visits. 4. Communication & Public Relations Manage CEO’s official LinkedIn presence and external communications. Liaise with key clients, government bodies, and industry partners as a representative of the CEO. Ensure consistent tone and language in CEO communications to reflect corporate branding. Coordinate media interactions, corporate events, exhibitions, and VIP visits. 5. Travel & Logistics Management Plan and execute domestic and international travel including visa processing, itineraries, and accommodations. Manage all logistics for events and conferences attended by the CEO. Maintain detailed records of travel, budgets, reimbursements, and related documentation. 6. Personal & Confidential Assistance Handle personal and confidential matters with utmost discretion and reliability. Support the CEO in personal scheduling, appointments, and family-related coordination when required. Additional Responsibilities Act as the primary point of contact for all matters related to the CEO’s office. Serve as a ‘barometer’ to gauge internal issues and keep the CEO updated on key matters. Independently drive small projects and strategic initiatives from conception to completion. Maintain strong relationships with stakeholders, board members, senior leadership, and clients. Key Skills & Attributes Advanced proficiency in MS Office (Excel, PowerPoint, Word), Google Workspace, and digital collaboration tools. Excellent communication skills – both verbal and written. Strong organizational and multitasking capabilities with attention to detail. Professional demeanour with the ability to handle high-pressure situations. High level of integrity, discretion, and emotional intelligence. Strong interpersonal skills and ability to build long-term professional relationships. Qualifications & Experience Graduate/Postgraduate in Business Administration or a related field. 3–6 years of experience as a Personal/Executive Assistant to C-level executives. Prior experience in a manufacturing, energy, or infrastructure environment is preferred. Fluency in English; knowledge of additional regional/international languages is a plus. Job Types: Full-time, Permanent Pay: Up to ₹35,000.00 per month Benefits: Cell phone reimbursement Paid sick time Paid time off Schedule: Day shift Fixed shift Work Location: In person
