Documentation Specialist

As a Document Management Specialist in a Building Materials Company, your primary responsibility will be to create, revise, and store various documents such as technical manuals, user guides, internal procedures, and regulatory documents. You will establish and maintain a structured system for document storage and retrieval, ensuring easy access for authorized personnel. It will be crucial for you to implement and uphold document control procedures, including version control and access permissions, in compliance with company policies, industry regulations, and legal requirements. Collaboration and communication are key aspects of this role as you will work closely with different departments to understand their documentation needs and maintain consistency across the organization. Effective communication with colleagues is essential, including providing training and support on documentation procedures. In terms of data integrity and security, you will be responsible for ensuring the accuracy, completeness, and integrity of all documents while safeguarding sensitive information to be accessed only by authorized personnel. Your involvement in internal audits and external regulatory inspections will be necessary to uphold data integrity and security standards. Specific tasks within a Building Materials Company will include managing technical documents like blueprints, specifications, and product data sheets, as well as maintaining records of projects, including RFIs, submittals, and change orders. You will also develop and maintain documentation for company processes and procedures related to building materials, ensuring compliance with relevant building codes and industry standards. To excel in this role, you must possess a minimum of Graduation in any field, basic Excel skills, and experience as a Data Entry Operator, Back Office Executive, Front Office, or Computer Operator. This position is Full-time and Permanent, requiring you to work on Day shift during Morning hours at the designated in-person work location.,