Dispatch Executive

Location: Samarpada Road, Nevri, Dhagadmal, Near K. B. R. English Medium School, Killa-pardi, Gujarat

Order Execution and Planning

• Review daily confirmed orders and prioritise dispatch based on delivery schedules.
• Plan and supervise vehicle loading as per material type, quantity, and destination.
• Coordinate with the production team for stock readiness and loading schedules. .

Vehicle and Transport Coordination

• Allocate vehicles (own fleet or third-party) based on order volume and urgency.
• Communicate loading instructions to drivers, loaders and transport partners.
• Ensure timely dispatch and reduce vehicle idle time (in-transit).

Documentation and Compliance

• Verify dispatch documents: Challan, Invoice, E-Way Bill, Weighbridge Slip, Gate Pass.
• Maintain proper dispatch logs, physical and digital records (in ERP).
• Ensure documents are signed and acknowledged by the driver/customer.

Customer Communication

• Inform customers about dispatch status, vehicle number, and expected delivery time.
• Handle customer queries related to the delivery schedule.

Coordination with Internal Departments

• Work closely with Sales, Accounts (for payment clearance), material loading operator and Weighbridge Operators.
• Flag and escalate dispatch delays or order hold issues (e.g., pending payment or material unavailability).

MIS Reporting and Monitoring

• Update daily dispatch report, pending order report, and vehicle movement log.
• Track order-wise delivery performance and highlight delayed dispatches.
• Monitor fuel consumption trends.

Driver Feedback and Road Test

• Collect fault feedback from drivers and verify issues with the Maintenance executive.
• Conduct random inspections to ensure the vehicle is maintained by drivers.

Qualifications and Skills

• Diploma or Bachelor's degree in Business Administration, Logistics, Supply Chain.
• 1 to 3 years’ experience in quarry/material dispatch, truck fleet management, or construction materials logistics preferred.
• Strong coordination and communication skills.
• Understanding of quarry materials and the dispatch process.
• Basic knowledge of transport documentation (E-way bill, invoices, etc.).
• Familiarity with weighbridge systems and ERP Software.
• Commitment to safety, quality, and continuous improvement.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Commuter assistance
• Food provided

Application Question(s):

• What is your current salary?

Experience:

• Dispatching: 1 year (Preferred)

Work Location: In person