Department Secretary

Job Title: Department Secretary / Project Coordinator – Project Parivartan

Location:

Department:

Employment Type:

Budget:

Working Days:

About the Role

Department Secretary / Project Coordinator

The ideal candidate will have excellent organizational skills, strong communication abilities, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities

Project Administration & Coordination

• Manage the complete

  project calendar

  including scheduling, prioritization, and coordination of daily, weekly, and fortnightly meetings for core and extended teams.
• Prepare and circulate detailed

  Minutes of Meetings (MoMs)

  , capturing key discussions, decisions, and summarizing action items with owners and deadlines.
• Track all

  project deliverables and action items

  , ensuring timely reminders and identifying potential risks or delays.
• Provide end-to-end support for

  SteerCo (Steering Committee) meetings

  , including agenda creation, material preparation, and minute-taking.

Stakeholder Liaison & Communication

• Serve as the primary

  point of contact

  between the project team, the broader organization, and external consultants.
• Draft and manage

  project communications

  , including internal updates, announcements, and coordination with consultants.
• Proactively follow up with stakeholders on

  data requests, reports, and other critical information

  to ensure on-time delivery.

Execution & Monitoring Support

• Support the monitoring and tracking of

  trial executions

  within factory environments.
• Conduct follow-ups on trial outcomes and ensure all related action items are completed.

Who You Are

• Experience:

  2–4 years in project coordination, department secretary, executive assistant, or similar role (preferably in large organizations or consulting environments).

• Skills:

• Strong organizational ability with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proactive, assertive, and able to work independently with minimal supervision.

• Technical Proficiency:

• Proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel).
• Exposure to project management tools (Asana, Jira, MS Project, Smartsheet) is a plus.

• Background:

  Experience in manufacturing, operations, or supply chain environments will be an advantage.