Corporate Travel Executive

Job Title: Corporate Travel Executive

Location

Department

Experienc

Employment Type

About the Role

Corporate Travel Executive

You’ll ensure all travel operations run smoothly — from bookings to compliance — while providing seamless support for CXO and senior leadership travel requirements.

Key Responsibilities:

Travel Desk Management

• Manage complete employee and CXO-level travel arrangements, including flights, hotels, cabs, and visa documentation.

• Coordinate international and Domestic travel itineraries while ensuring timely approvals and adherence to travel policies.

• Handle visa applications, renewals, and documentation with precision and confidentiality.

• Liaise with travel and accommodation vendors to ensure cost-effective and high-quality service.

• Track and monitor travel budgets, prepare regular reports, and maintain travel records.

• Manage emergency changes or cancellations with efficiency and minimal disruption.

• CXO Calendar & Meeting Coordination

• Manage and organize CXO calendars, including scheduling meetings, travel plans, and appointments.

• Ensure seamless coordination between meetings, travel schedules, and external engagements.

• Anticipate potential conflicts and proactively resolve scheduling issues to optimize the leadership team’s time.

• Coordinate with internal teams and external partners to ensure smooth execution of leadership meetings and travel agendas.

Vendor & Administrative Coordination

• Build and maintain strong relationships with travel agencies, airlines, and visa consultants.

• Negotiate corporate rates and monitor vendor performance.

• Ensure travel invoices, expense reports, and reimbursements are processed accurately and on time.

• Collaborate with admin and finance teams for travel-related documentation and compliance.

Reporting & Process Management

• Maintain detailed reports of travel activities, costs, and vendor performance.

• Prepare MIS reports and ensure policy compliance for all travel requests.

• Continuously identify opportunities to improve travel efficiency and cost optimization.

Skills & Qualities We’re Looking For:

• 2–4 years of experience in

  corporate travel management

  or

  travel desk operations

  .

• Hands-on experience in

  visa handling, flight and hotel bookings

  , and

  CXO-level coordination

  .

• Strong organizational and multitasking skills with attention to detail.

• Excellent communication and stakeholder management abilities.

• Proficient with

  MS Office / Google Workspace

  and online travel booking tools.

• Prior experience in a

  startup or fast-paced corporate

  environment is a plus.

What You’ll Get:

• Opportunity to own and manage a critical business support function.

• Exposure to global travel processes and leadership coordination.

• A collaborative and people-first environment that values initiative and efficiency.