Contract Management System

Job Title: Operations Executive / Senior Executive

Department:

Location:

Reports To:

Job Summary

We are looking for a proactive and detail-oriented Operations Executive to support end-to-end export logistics and commodity operations for our agri-business. The role involves shipment coordination, documentation management, contract administration, and providing accurate, timely operational support to internal and external stakeholders.

Key Responsibilities

• Coordinate shipments with carriers and freight forwarders, including issuing

  forwarding/shipping instructions (SI)

  .
• Track and update

  ETA/ETD

  , monitor shipment progress, and maintain shipment trackers/spreadsheets.
• Raise

  inspection orders

  and ensure timely receipt of inspection certificates.
• Prepare and verify export documentation including

  COO

  , BL, packing list, commercial invoices, insurance, and quality/quantity certificates.
• Ensure compliance with Incoterms, regulatory requirements, and company standards.
• Handle documentation for

  LC issuance, amendments, negotiation, and payment follow-ups

  .
• Create and update

  purchase and sales contracts

  with buyers, suppliers, and grower networks.
• Maintain accurate ERP entries and track contract execution, amendments, and closures.
• Check and

  code freight invoices

  before submitting to Finance.
• Manage and update

  grower ticket uploads

  and other operational records.
• Liaise with logistics, procurement, suppliers, customers, banks, and inspection agencies.
• Provide timely updates and resolve operational issues to ensure smooth execution.

Requirements

• Bachelor’s degree in Supply Chain, Logistics, International Business, Commerce, or related fields.

• 2–3 years of experience

  in export documentation, logistics coordination, or commodity operations.
• Strong knowledge of

  Incoterms, COO, BL, LC

  , and export documentation.
• Proficiency in ERP systems and

  advanced Excel skills

  (VLOOKUP, Pivot Tables).
• Excellent written and verbal communication skills.