Company Secretary

• Ensure compliance with the

  Companies Act, 2013

  ,

  ICSI secretarial standards (SS-1 & SS-2)

  , and

  SEBI (LODR) Regulations, 2015

  .
• Prepare, review, and file statutory returns/forms with

  ROC

  ,

  MCA

  ,

  SEBI

  ,

  Stock Exchanges

  , and any other regulatory bodies.
• Maintain statutory registers, records, and minute books for Board, Committee, and General Meetings.
• Oversee compliance under

  SEBI regulations

  such as PIT (Prohibition of Insider Trading), ICDR, SAST, Buyback, and Delisting, as applicable.

2. Board & Governance Support

• Organize, convene, and participate in Board Meetings, Committee Meetings, and Annual General Meetings.
• Draft agenda, notices, notes to the board, and minutes in accordance with Secretarial Standards.
• Advise the Board on governance, corporate laws, and regulatory impacts of strategic decisions.
• Coordinate with directors on filings, disclosures, declarations, and training/compliance requirements.

3. Corporate Governance & Stakeholder Management

• Develop best-practice governance frameworks and ensure adherence to ethical corporate conduct.
• Liaise with stock exchanges (NSE/BSE) on disclosures, corporate announcements, and compliance monitoring.
• Manage relationships with shareholders, investors, depositories, and registrars (RTA).
• Handle investor grievances in coordination with the Investor Relations and Legal teams.

4. Secretarial Audit & Internal Controls

• Coordinate with Secretarial Auditors and Statutory Auditors during audits.
• Ensure prompt closure of audit observations.
• Implement internal controls and monitoring systems to track compliance across departments.

5. Corporate Actions

• Oversee and execute corporate actions such as:
• Dividend declaration & distribution
• Bonus issue
• Preferential allotment
• Rights issue
• ESOP implementation
• Share transfers/splits/consolidation
• Ensure all corporate actions comply with SEBI and stock exchange regulations.

6. Policy & Documentation Management

• Draft, review, and maintain mandatory corporate policies such as:
• Code of Conduct
• Whistleblower/Vigil Mechanism
• Insider Trading Policy
• Related Party Transactions (RPT) Policy
• Risk Management Policy
• Maintain updated charters for Board and Committee functions.

Preferred Qualifications & Skills

• ACS degree from ICSI; FCS preferred.
• Experience working with

  listed

  companies or large corporate groups.
• Knowledge of corporate law, securities laws, FEMA, and governance practices.

Technical Skills

• Proficiency in MCA portal, SEBI portals, stock exchange compliance platforms.
• Strong drafting, documentation, and regulatory reporting skills.

Soft Skills

• Strong communication and stakeholder management abilities.
• High level of integrity, attention to detail, and ability to maintain confidentiality.
• Ability to work with senior leadership and manage high-pressure deadlines.

Preferred Experience

• 2-4 years of post-qualification experience.