Company secretary

Overview:

We are looking for an organized and proactive Company Secretary with at least 2 years of solid experience in corporate governance, legal compliance, and secretarial services. The candidate will support board operations, maintain statutory compliance, and act as the bridge between directors, shareholders, and regulators—ensuring our legal and ethical integrity at all times.

Key Responsibilities

Corporate Governance & Board Support

• Organize and coordinate Board, Committee, and AGM/EGM meetings: prepare agendas, disseminate board papers, minute discussions, and track action items 
• Advise the Board and senior management on governance best practices, directors’ duties, and regulatory requirements 

Statutory Compliance & Filings

• Maintain statutory registers and minute books in accordance with the Companies Act and other relevant regulations .
• Prepare and submit filings (annual returns, financial statements, director changes, etc.) to regulatory bodies (ROC, SEBI, MCA) 

Shareholder Relations

• Manage communications with shareholders: notices, dividend processing, resolutions, and proxies 
• Respond to shareholder inquiries and coordinate shareholder engagement 

Corporate Records & Risk Management

• Safeguard critical corporate documents: incorporation certificates, agreements, corporate seal, and registers 
• Monitor changes in laws and regulations, assess their impact, and implement compliance strategies 

Administrative & Advisory Roles

• Support legal and contract management functions (drafting, reviews, audits) 
• Collaborate with finance, risk, and legal departments to integrate governance into operational decision-making .

Qualifications & Experience

• Professional qualification: Company Secretary (ICSI/ACS); LLB or B.Com/BBA is a plus 
• 2–4 years of experience in a similar corporate secretarial, governance, or compliance role 
• In-depth knowledge of Companies Act, corporate governance norms, ROC/SEBI/MCA compliance 
• Strong organizational skills, meticulous attention to detail, and excellent communication abilities 
• Proficiency in MS Office and familiarity with secretarial software/tools (e‑filing portals, Smartsheet etc.)