Co-ordinator

About the Role

We are seeking a proactive and well-organized Coordinator / Admin Executive to support day-to-day operations, administration, and project coordination. This role is central to ensuring smooth communication between management, production, purchase, accounts, and site teams, while also handling documentation, client follow-ups, and office administration.

Key Responsibilities

• Act as the first point of contact for internal teams, clients, and vendors.
• Coordinate between sales, design, production, and site teams to ensure timely project execution.
• Maintain and update company records, files, and documentation (contracts, purchase orders, invoices, HR files).
• Handle client communication for quotations, follow-ups, and basic correspondence.
• Support purchase activities by tracking orders, deliveries, and vendor communications.
• Assist in HR coordination – attendance, leave records, new joiner documentation, and basic payroll support.
• Schedule meetings, prepare minutes, and follow up on action points.
• Maintain office supplies, ensure smooth functioning of office equipment, and oversee housekeeping requirements.
• Prepare reports, presentations, and MIS as required by management.
• Ensure compliance with company policies, and assist in audits/document checks.

Qualifications & Skills

• Graduate in Business Administration / Commerce / Management (preferred).
• 2–4 years of experience in administration / coordination / operations, preferably in construction, fabrication, or project-based industries.
• Proficiency in MS Office (Word, Excel, PowerPoint); knowledge of Zoho/ERP/CRM is an advantage.
• Excellent communication skills in English and Malayalam (Hindi is a plus).
• Strong organizational skills with the ability to handle multiple tasks and priorities.
• Attention to detail, problem-solving ability, and a proactive approach.

Job Type: Full-time

Pay: ₹12,000.00 - ₹20,000.00 per month

Benefits:

• Paid sick time
• Paid time off

Ability to commute/relocate:

• Kollam, Kerala: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Operations management: 2 years (Required)

Work Location: In person