Co-ordinator

Job Description

Position: Coordinator
Department: Operations & AdministrationLocation: Mumbai

Expected: INR 3 Lacs to 5 Lacs

Reporting To: General Manager – Incubation Centre
Type: Full-time | On-site

About AIC NMIMS Incubation Centre:

AIC NMIMS (Atal Incubation Centre at NMIMS University) was established under the Atal Innovation Mission (AIM) of NITI Aayog, Government of India is housed within NMIMS University. AIC NMIMS aims to foster a thriving ecosystem for start-ups, innovators, and entrepreneurs. It supports early-stage ventures across various domains by providing mentorship, networking opportunities, funding access, and state-of-the-art infrastructure. AIC NMIMS being a sector agnostic incubation centre is committed to nurturing innovative solutions and sustainable business models that address real-world challenges, helping start-ups accelerate their growth and achieve long-term success in the competitive market. For more details, visit our website: https://aic.nmims.edu/

About the Role

As a Coordinator at our Incubation Centre, you will play a vital role in ensuring smooth backend operations across compliance, accounts, HR, administration, and general operations. From managing regulatory documentation and supporting audits to handling team logistics and day-to-day functioning, you'll help create a strong backbone for all our incubation activities.

If you're someone who thrives on organization, enjoys working behind the scenes to keep everything running smoothly, and has an eye for detail, this role is for you.

Key Responsibilities

Compliance & Reporting

• Assist in maintaining statutory and regulatory compliance records
• Coordinate timely filings (ROC, GST, TDS, etc.) with internal and external consultants
• Support documentation and reporting for grants (e.g., AIM/NITI Aayog, Startup India, etc.)
• Maintain MoUs, contracts, and legal documents for partners, vendors, and startups

Finance & Accounting

• Support finance team in voucher management, invoice processing, and reimbursements
• Manage income invoicing through SAP and maintain MIS.
• Assist in monthly expense tracking and financial documentation.
• Liaise with the accountant for SAP entries, bank reconciliation, and audit support
• Manage petty cash and fund disbursal for internal and program-related needs

HR & Administration

• Coordinate staff attendance, leaves, and HR documentation
• Maintain end to end employee life cycle and assist in recruitment processes
• Support onboarding, vendor management, and facility-related tasks
• Manage procurement, office supplies, and inventory records

Operations & Coordination

• Ensure smooth day-to-day office operations and vendor coordination
• Support backend documentation and logistics for incubation programs, events, and workshops
• Act as a point of contact for internal teams, startups, and external vendors
• Maintain and update SOPs and dashboards for reporting and process tracking

Qualifications & Skills

• Bachelor’s degree in Commerce, Management, or related field
• 2–3 years of relevant work experience in operations, accounts, or admin roles
• Familiarity with SAP, Excel, Google Sheets, and accounting principles
• Strong organizational, multitasking, and communication skills
• Ability to work independently, handle confidential information, and meet deadlines

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance

Schedule:

• Day shift

Work Location: In person