Chief of Staff

Key Responsibilities

Leadership Calendar & Scheduling

• Own and optimize the Chairman’s and Supervisory Board’s calendars.

• Align priority-driven time allocation and ensure conflict-free scheduling across business & personal agendas.

Travel Strategy & Coordination (Core Focus)

• End-to-end travel management—domestic & international (including private aviation).

• Handle visas, airport facilitation, customs, hotel selections, upgrades, culinary preferences, on-ground logistics and contingency planning.

• Deliver seamless travel experiences with 24×7 agility.

Lifestyle & Experience Management (Core Focus)

• Provide luxury lifestyle support across dining, wellness, hospitality and event experiences.

• Maintain partnerships with global concierge services and premium hospitality providers.

VIBP & Senior Partner Relationship Management (Core Focus)

• Liaise with Very Important Business Partners, investors and high-profile stakeholders.

• Ensure flawless coordination for meetings, travel and engagements with warmth, poise and diplomacy.

Board & Leadership Support

• Coordinate Supervisory Board operations—agendas, documentation, pre-reads, minutes & follow-through.

• Act as the strategic conduit between Chairman’s office and Executive Board with structured communication and decision tracking.

Preparation & Business Intelligence

• Prepare briefs, talking points, research, sensitivity notes and post-meeting summaries for high-impact decision making.

Documentation & Governance

• Manage reconciliation of travel, F&B and hospitality expenses in full compliance with governance protocols.