Billing Executive

Position - E-Way Bill & Documentation Executive (Dispatch Department)

Role OverviewThe E-Way Bill & Documentation Executive is responsible for creating and managing all statutory and dispatch-related documents, including E-Way Bills, delivery challans, transport papers, invoices support documentation, and shipment tracking records. The role ensures 100% compliance with GST transport regulations and smooth coordination for dispatch movements.

Key Responsibilities

• Create and manage E-Way Bills on the government portal for all material dispatches.
• Prepare and issue supporting dispatch documents such as:
• Delivery Challan
• Packing List
• Transporter Copy / LR Copy / Gate Pass
• Invoice support documents
• Verify material details, quantities, vehicle numbers, customer address, HSN codes & distance before generating documents.
• Ensure on-time document preparation to avoid dispatch delays.
• Coordinate with Dispatch, Logistics, Transporters & Sales teams.
• Maintain daily tracking of dispatch documents & transport record register.
• Responsible for reconciliation of dispatched vs. invoiced materials.
• Manage filing & documentation (physical and digital).
• Support audit activities by providing documentation & compliance records.
• Follow statutory rules under GST, E-Way Bill norms, and company SOPs.
• Update ERP system with movement details and dispatch completion status.

Basic Requirements

• Education: Minimum Graduate (Any stream), preference to B.Com / BBA / Supply Chain graduates.
• Experience: 1–3 years in E-Way bill generation, documentation or dispatch operations in manufacturing / logistics / warehousing industry.

Mandatory Skills:

• Knowledge of E-Way Bill Portal & Transport regulations
• Basic knowledge of GST, HSN / SAC codes and transport distance rules
• ERP / Tally / SAP material entry experience
• Strong MS Excel & documentation handling
• Preferred: Familiarity with LR entry, freight documentation & logistics coordination

Key Competencies

• Accuracy & attention to detail
• Strong coordination and communication skills
• Ability to work with time-bound dispatch deadlines
• Organised & structured documentation habits
• Problem-solving mindset and proactive follow-up Organized, responsible, and disciplined work approach

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person