Back Office Co-ordinator

Job Title: Back Office & Store Coordinator

Department: Administration / Accounts / Stores

Reporting To: Accounts Head / Operations Manager

Location: Coimbatore

Role Purpose

To manage back-office administration, basic accounting, and store inventory operations, ensuring accurate records, cost control, timely availability of materials, and smooth coordination across all hotel departments.

Key Responsibilities

1. Back Office & Accounts Support

• Record daily sales from Front Office, F&B, bar, and POS systems.
• Verify invoices, bills, vouchers, and expense claims.
• Maintain petty cash and support bank reconciliation activities.
• Assist in GST documentation, TDS records, and audit preparation.
• Prepare MIS reports (daily occupancy, revenue, expenses, inventory usage).
• Maintain staff attendance, leave records, and payroll inputs.
• Ensure proper documentation and filing (physical and digital).

2. Store & Inventory Management

• Maintain inventory for housekeeping, F&B, bar, maintenance, and front office.
• Track inward, outward, stock transfers, and consumption.
• Maintain minimum stock levels and raise purchase requisitions.
• Verify GRNs against purchase orders and vendor invoices.
• Conduct daily, weekly, and monthly stock audits.
• Control issuance of materials against approved requisitions only.
• Monitor wastage, pilferage, and variances and report to management.

3. System & ERP Management

• Enter, verify, and maintain data in HMS / ERP systems (inventory, accounts, attendance).
• Generate financial, operational, and stock reports.
• Ensure data consistency between physical stock and system records.

4. Inter-department & Vendor Coordination

• Coordinate with Front Office, Housekeeping, F&B, Bar, and Maintenance.
• Liaise with vendors for supply follow-ups and issue resolution.
• Support management during audits, inspections, and reviews.

Required Skills & Qualifications

• Bachelor’s degree / Diploma in Commerce, Accounting, Business, or Supply Chain.
• Basic working knowledge of accounting, GST, and inventory control.
• Strong proficiency in MS Excel and ERP/HMS systems.
• High attention to detail, integrity, and organizational skills.
• Ability to multitask in a fast-paced hotel environment.

Key Performance Indicators (KPIs)

• Accuracy of accounts and inventory records
• Stock variance and wastage control
• Timely MIS and compliance reporting
• Audit readiness and documentation quality
• Inter-department coordination efficiency

Job Types: Full-time, Part-time, Permanent, Fresher

Pay: ₹9,951.13 - ₹15,000.00 per month

Expected hours: 49 per week

Benefits:

• Food provided
• Internet reimbursement

Ability to commute/relocate:

• Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person