AVP - HR PMO [T500-18869]

About Us:

MUFG Bank, Ltd. is Japan’s premier bank, with a global network spanning in more than 40 markets. Outside of Japan, the bank offers an extensive scope of commercial and investment banking products and services to businesses, governments, and individuals worldwide. MUFG Bank’s parent, Mitsubishi UFJ Financial Group, Inc. (MUFG) is one of the world’s leading financial groups. Headquartered in Tokyo and with over 360 years of history, the Group has about 120,000 employees and offers services including commercial banking, trust banking, securities, credit cards, consumer finance, asset management, and leasing.

The Group aims to be the world’s most trusted financial group through close collaboration among our operating companies and flexibly respond to all the financial needs of our customers, serving society, and fostering shared and sustainable growth for a better world. MUFG’s shares trade on the Tokyo, Nagoya, and New York stock exchange.

Global Service Private Limited:

Established in 2020, MUFG Global Service Private Limited (MGS) is 100% subsidiary of MUFG having offices in Bengaluru and Mumbai. MGS India has been set up as a Global Capability Centre / Centre of Excellence to provide support services across various functions such as IT, KYC/ AML, Credit, Operations etc. to MUFG Bank offices globally. MGS India has plans to significantly ramp-up its growth over the next 18-24 months while servicing MUFG’s global network across Americas, EMEA and Asia Pacific

Key Responsibilities:

Project and Task Management:

• Organize, monitor and track progress on critical tasks and initiatives across the HR function.
• Develop project plans with clear timelines and deliverables; ensure adherence to deadlines.

Stakeholder Collaboration:

Liaise with internal stakeholders, including HR team members, senior leaders & external partners, to gather inputs and provide updates.

Act as a bridge between the Head of HR and other functions for seamless communication.

Meeting Preparation and Coordination:

• Prepare agendas, presentations, and reports for meetings.
• Develop and design PowerPoint presentations for HR-related meetings, reports, and training sessions.
• Ensure content is accurate, visually appealing, and aligned with organizational goals.
• Collaborate with the HR Head to gather necessary information and present data effectively.
• Facilitate follow-ups on action items and ensure resolutions are reached.

Data and Reporting:

• Gather and analyze data for reports on HR initiatives, employee metrics, and strategic priorities.
• Create dashboards and summaries to enable informed decision-making.

Operational Excellence:

• Optimize workflows by identifying & implementing process improvements in day-to-day HR operations.
• Maintain key documentation, trackers, and systems for organizational efficiency.

Advisory and Support:

• Assist the Head of HR with research, strategy, and insights required for decision-making.
• Provide recommendations on best practices to enhance functional outcomes.

Compliance and Governance:

• Ensure adherence to HR policies, legal regulations, and organizational standards within all HR projects & programs and identify opportunities to streamline HR processes for improved efficiency and effectiveness.

Qualifications:

Education:

• Master’s degree in Human Resources, Business Administration or a related field.

Experience:

• 5-10 years of experience in HR, program management, or business operations roles.
• Proven track record of working with senior leaders and managing cross-functional initiatives.

Skills:

• Exceptional organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Proficiency in project management tools, MS Office Suite (Excel, Word, PowerPoint), and collaboration tools.
• Analytical mindset with attention to detail and problem-solving aptitude.

Core Competencies:

• Ability to manage multiple priorities effectively.
• A proactive mindset and the ability to anticipate needs.
• High levels of discretion and the ability to handle sensitive information.
• Strong relationship-building skills to influence and collaborate with diverse teams.