Asst Manager Documentation & Compliance (Import & Export - Machinery

Role & responsibilities

Import/Export Documentation:

• Prepare and manage all import/export-related documents including Invoice, Packing List, Bill of Lading/Airway Bill, Certificate of Origin, and Technical Write-Ups.
• Maintain accurate and organized documentation records as per audit and compliance requirements.

Vendor & Customs Liaisoning:

• Liaise with customs officials for clearance of imported machinery.
• Ensure timely filing of Bill of Entry and necessary documentation to avoid demurrage.
• Coordinate for duty exemption benefits if applicable under EPCG, Project Imports, or other schemes.
• Attend physical verification if required at the port or airport.
• Coordinate with freight forwarders, CHA (Custom House Agents), and vendors for timely movement of goods and paperwork.

Regulatory Compliance:

• Ensure all imports adhere to RBI guidelines under FEMA (Foreign Exchange Management Act).
• Coordinate with authorized banks (AD banks) for remittances, Form A1 filings, and submission of documents under Import Data Processing and Monitoring System (IDPMS).
• Handle RBI approval/documentation when required for capital goods or machinery imports.
• Work closely with DGFT for license applications, IEC code compliance, or advance authorizations.

External & Internal Coordination:

• Coordinate with suppliers abroad for document accuracy and timelines.
• Work with finance, accounts, and legal departments for necessary approvals and payments.

Audit and Reporting:

• Assist in internal and statutory audits related to imports/exports and documentation.
• Maintain records for all imports/exports with corresponding regulatory paperwork.
• Update stakeholders regularly on shipment and clearance status.

Preferred candidate profile

• Graduate in Commerce, Logistics, or relevant field (MBA preferred)
• 3-5 years of experience in import/export documentation and compliance, preferably in machinery/equipment sector
• Certification in Export-Import Management is an added advantage
• Strong knowledge of customs processes and RBI import/export regulations
• Familiarity with DGFT, ICEGATE, and IDPMS portals
• Attention to detail and accuracy in document handling
• Excellent coordination and communication skills
• Ability to work under deadlines and handle pressure
• Proficiency in MS Office, particularly Excel and Word