Role & responsibilities Design and develop scalable, high-performance simulator software architecture for flight training devices. Build real-time systems for simulating aircraft dynamics, avionics, electrical, hydraulic, and environmental systems. Integrate hardware interfaces (e.g., control loading, motion platform, visuals) with simulator software. Lead or support modeling and implementation of aircraft systems and behavior using C++ or similar. Collaborate with mechanical, avionics, and electrical teams for seamless system integration. Perform code reviews, system testing, debugging, and software validation. Work with regulatory standards (e.g., DO-178C, ICAO 9625, CS-FSTD(A)) for simulator software compliance. Mentor junior developers and contribute to best practices in software design and development. Maintain detailed documentation for software architecture, design, and test cases. Provide technical inputs to project planning and timelines. Preferred candidate profile Bachelors or Masters degree in Computer Science, Software Engineering, Aerospace, Electronics, or a related field. 8+ years of experience in software development, with at least 3+ years in flight simulation or real-time systems. Strong command over C++ (modern C++11/14/17) , with expertise in object-oriented and real-time programming. Proven experience in developing flight simulator software , aircraft system modeling, or aerospace embedded systems. Deep understanding of aerodynamics, aircraft systems (hydraulics, electricals, avionics) and how they interact in simulators. Experience with graphics/visualization engines (OpenGL, Unity, Unreal) is a plus. Knowledge of real-time operating systems (RTOS) and multithreaded systems. Familiarity with protocols and interfaces used in simulators (e.g., ARINC 429/825, CAN bus, Ethernet, RS232/485). Experience with software certification processes (DO-178C/DO-330, ISO 9001, CMMI) is desirable. Strong analytical, problem-solving, and debugging skills. Preferred Skills Experience working with or developing Level D full-flight simulators or FSTD Level 5+ Background in aerospace domain or working with aviation OEMs or simulator manufacturers. Exposure to MATLAB/Simulink, Model-Based Design, or Digital Twin technology. Knowledge of Git, JIRA, Jenkins, or similar tools for DevOps and CI/CD practices.
Role & responsibilities 1. GST Compliance and Management Oversee all GST-related ledgers, ensuring entries are accurate and properly recorded in the system. Ensure timely and accurate filing of GST 1 returns, with attention to detail in data entry and compliance requirements. Prepare and verify accurate GSTR 3B filings to ensure correct tax payments are made to avoid any compliance issues. Conduct regular reconciliations of GST records and actively follow up on discrepancies. Stay updated on the latest GST notifications, circulars, and regulatory changes that may impact the business, ensuring compliance. Take full ownership of all GST matters, coordinating as necessary with consultants or advisors. 2. TDS Management and Compliance Conduct a thorough monthly review of TDS calculations, verifying the data before submission to external consultants. Perform system checks to ensure no TDS entries are missing, taking prompt action to address and post any overlooked entries in SAP. Oversee the accurate posting and timely payment of TDS, taking responsibility for compliance and liaising with external consultants for verification. 3. Loan and Fixed Deposit (FD) Management with Banks Ensure all loan repayment entries are posted in SAP in a timely manner, performing regular reconciliations with bank statements and confirmations. Prepare monthly interest calculations for loans, overdrafts (ODs), and fixed deposits (FDs), posting these calculations in SAP, and following up with banks on any discrepancies. Maintain organized and accessible documentation for all loans, overdrafts, and FDs to ensure records are readily available for audits or reporting. Act as the primary point of contact with banks, coordinating requirements for loans, overdrafts, FDs, and other banking-related activities. 4. Vendor and Customer Account Creation and Approval Ensure a robust KYC process by verifying all necessary documentation for new vendor and customer accounts, approving account creation to ensure compliance and system accuracy. 5. Preparation of Monthly Financial Dashboard Develop and deliver a comprehensive monthly financial dashboard, incorporating analysis and insights on loans, bank balances, overdrafts, FDs, revenue performance, work hours, and other key financial indicators. Ensure that the monthly dashboard reflects an accurate snapshot of the companys financial health, supporting strategic decision-making and compliance reporting. 6. Perform any other tasks as assigned by the Head of Department (HOD), including special projects, process improvements, and support for department initiatives as needed. Preferred candidate profile MBA in Accounting or Finance Chartered Accountant (CA) with 3-4+ years of experience in finance In-depth understanding of Indian taxation and GAAP (Generally Accepted Accounting Principles) Proven experience in financial management roles, with prior experience as a Financial Analyst a plus Strong understanding of financial trends, both within the company and in the broader market Exceptional interpersonal, communication, and presentation skills Ability to guide and lead employees, ensuring effective financial processes are followed Solid knowledge of financial statistics, accounting principles, and statutory regulations Familiarity with SAP accounting systems is essential Professional qualifications such as CFA/CPA or equivalent will be considered a plus Self-motivated and results-driven with the ability to thrive in a fast-paced environment Strong prioritization skills, capable of managing multiple tasks effectively Excellent critical thinking, problem-solving, and decision-making abilities Strong verbal and written communication skills Proficient in MS Office suite (Excel, Word, PowerPoint, etc.) Perks and benefits
Role & responsibilities 1. SEO (Search Engine Optimization): Understanding of on-page and off-page SEO techniques. Ability to perform keyword research and optimize website content. Knowledge of SEO tools like Google Analytics, Google Search Console, SEMrush, Moz, etc. 2. SEM (Search Engine Marketing): Proficiency in managing PPC (Pay-Per-Click) campaigns on platforms like Google Ads, Bing Ads, etc. Ability to conduct keyword research, create ad copies, and optimize campaigns for maximum ROI. Understanding of bid management, ad targeting, and A/B testing. 3. Content Marketing: Strong writing and editing skills for creating compelling content across various formats (blog posts, articles, social media posts, videos, etc.). Knowledge of content management systems (CMS) like WordPress, Drupal, etc. Understanding of content strategy, distribution channels, and audience engagement tactics. 4. Social Media Marketing: Proficiency in managing social media platforms (Facebook, Twitter, LinkedIn, Instagram, Pinterest, etc.). Ability to create and curate engaging content, run social media ad campaigns, and analyze social media metrics. Familiarity with social media management tools like Hootsuite, Buffer, Sprout Social, etc. 5. Email Marketing: Experience in creating email campaigns, designing templates, and managing subscriber lists. Knowledge of email automation tools like Mailchimp, Constant Contact, etc. Understanding of email marketing best practices, including segmentation, personalization, and A/B testing. 6. Analytics and Data Interpretation: Proficiency in using web analytics tools like Google Analytics to track and analyze website traffic, user behavior, and campaign performance. Ability to interpret data, generate insights, and make data-driven decisions to optimize marketing strategies. Familiarity with Excel or Google Sheets for data analysis and reporting. 7. Conversion Rate Optimization (CRO): Understanding of CRO principles and techniques to improve website conversion rates. Ability to conduct A/B tests, analyze results, and implement changes to optimize conversion paths. 8. Digital Advertising: Knowledge of various digital advertising platforms and formats (display ads, video ads, native ads, etc.). Experience in planning and executing digital ad campaigns to reach target audiences and achieve marketing objectives. 9. Mobile Marketing: Understanding of mobile marketing strategies, including mobile-friendly website design, in-app advertising, and mobile SEO. Awareness of emerging trends and technologies in mobile marketing. 10. Creativity and Innovation: Ability to think creatively and develop innovative marketing strategies to stand out in a competitive digital landscape. Willingness to stay updated with the latest trends, tools, and technologies in digital marketing. 11. Communication and Collaboration: Strong communication skills to collaborate effectively with cross-functional teams, clients, and external stakeholders. Ability to present ideas, strategies, and campaign results clearly and persuasively. 12. Project Management: Organizational skills to manage multiple projects simultaneously and meet deadlines. Attention to detail and ability to prioritize tasks effectively. 13. Adaptability and Learning Agility: Willingness to adapt to changes in the digital marketing landscape and learn new skills as needed. Proactive attitude towards professional development and continuous learning. Preferred candidate profile Bachelor degree from a reputed institute, Having a MBA will be an advantage 2-4 years of relevant work experience Effective interpersonal, networking and entrepreneurship skills Able to thrive in high pressure work environments Good team player Attention to detail Perks and benefits
Roles and Responsibilities Ensure timely reporting of all monthly accounts information Interact with internal and external clients relating to accounts and finance matter of outstanding, credit / debit notes, deductions etc. Responsible for preparation cash, bank, journal, purchase, contra & sales Thorough with statutory compliance like timely payments of deducted and collected taxes viz Service Tax, Provident Fund, Income Tax, Labour departments Reconcile daily, monthly and yearly transactions, Process invoices Assist Accounts Manager in performing internal finance audits from time to time in order to ensure that the company finances are being managed appropriately Assist in preparation cash, bank, journal, purchase, contra & sales Assist with statutory compliance payments of deducted and collected taxes viz Service Tax, Provident Fund, Income Tax, Labour departments Assist in accurate and timely monthly, quarterly and year end close of accounts Support and oversee the flow of cash and financial instruments for the company Any other task / jobs assigned by Superiors / HOD. Desired Candidate Profile Bachelors degree in accounting or finance Minimum 3-4+ years experience in accounting/finance. Candidate must have SAP accounting knowledge Should have experience in follow up and reconciliation Self-motivated and able to thrive in a results-driven environment Ability to prioritize among competing tasks Critical thinking and problem-solving skills Excellent verbal and written communications skills Perks and Benefits
Role & responsibilities Develop and implement strategies to achieve B2C and B2B sales targets. Identify, approach, and build relationships with potential clients including airlines, corporates, institutions, and individual customers. Promote FSTCs training programs, simulators, and aviation solutions through effective presentations, proposals, and demonstrations. Manage the entire sales cycle from lead generation to closure. Maintain and expand the database of prospective clients through networking, referrals, and market research. Collaborate with internal teams (operations, training, and marketing) to deliver client requirements efficiently. Ensure repeat business by providing excellent after-sales service and maintaining long-term client relationships. Prepare sales forecasts, pipeline reports, and MIS for management review. Represent FSTC at industry events, exhibitions, and conferences to increase brand visibility. Key Skills & Competencies Strong communication, presentation, and negotiation skills. Ability to handle both individual (B2C) and organisation (B2B) clients effectively. Self-motivated with a result-oriented approach. Good understanding of aviation/education/training industry preferred. Strong networking and relationship-building abilities. Proficiency in MS Office and CRM tools. Qualifications & Experience Graduate / Postgraduate in Business Administration, Marketing, or related field. 3-6 years of proven experience in sales or business development (aviation / training / education sector preferred). Demonstrated track record of achieving and exceeding sales targets. Willingness to travel for client meetings and business development activities.
Project & Operations Management Track, monitor, and coordinate all ATO and FTO projects, ensuring that milestones, deliverables, and deadlines are achieved as per agreed timelines. Act as the central point of coordination between the Director and departmental heads, ensuring smooth flow of information, clarity of responsibilities, and timely submission of updates. Facilitate inter-departmental coordination by aligning project objectives across Training, Operations, Compliance, HR, Finance, and other teams, resolving bottlenecks, and ensuring accountability. Prepare detailed project status reports, dashboards, and presentations for periodic reviews with the Director and leadership team. Identify risks, delays, and dependencies in projects; escalate issues proactively to the Director along with actionable recommendations. Ensure all projects and operations adhere to DGCA guidelines and internal compliance standards, maintaining proper documentation and audit readiness. Follow up on decisions made in leadership meetings, ensuring timely action closure by respective departments. Directors Office Support Manage the Directors calendar, emails, correspondence, and meeting priorities with a focus on optimizing time, reducing distractions, and enabling focus on high-impact work. Draft, review, and prepare professional communication, presentations, and reports for internal and external stakeholders on behalf of the Director. Organize and support leadership meetings, reviews, and special committees by preparing agendas, minutes, and tracking agreed actions to closure. Anticipate the Directors requirements by gathering relevant information in advance of meetings and engagements. Handle sensitive and confidential information with the highest level of professionalism and discretion. Represent the Directors office in coordinating with teams, ensuring timely responses, and following up on pending issues. Communication & Stakeholder Management Serve as the primary liaison between the Director’s Office and internal teams, external partners, regulatory bodies, and industry stakeholders. Build strong, collaborative working relationships across ATO and FTO departments to enable effective communication, cross-functional problem solving, and project alignment. Maintain a structured communication framework—circulating project updates, decisions, and directives to relevant stakeholders on behalf of the Director. Demonstrate excellent drafting, presentation, and verbal communication skills in preparing official correspondence, reports, and documents. Support the Director in external interactions with clients, regulators, investors, and other high-level stakeholders, ensuring the organization is represented professionally. Requirements & Skills: Graduate/Postgraduate in Business Administration, Aviation Management, or related field. 5–7 years of experience in project coordination/management, operations, or executive office roles, preferably within the aviation/training sector. Strong knowledge of aviation training operations (ATO/FTO) and regulatory framework. Exceptional communication, drafting, and presentation skills. Proven ability to manage multiple priorities with attention to detail. High proficiency with MS Office/Google Workspace; exposure to project management tools is an advantage. Professional presence, discretion, and ability to handle high-pressure situations with maturity.
Strategic Growth & Market Expansion Define and implement the business development roadmap aligned with the organizations growth ambitions. Explore new business lines including airline cadet programs, simulator leasing, corporate aviation training, and international collaborations. Identify and pursue opportunities for regional and global expansion in line with regulatory approvals. Client Acquisition & Relationship Management Establish and nurture relationships with airlines, OEMs, defense establishments, flying clubs, regulators, and other aviation stakeholders. Lead high-level negotiations with airlines and corporate clients for long-term training contracts. Act as the face of the organization at global aviation summits, trade expos, and industry events. Market Intelligence & Strategic Insights Continuously monitor aviation sector trends, regulatory updates (DGCA, EASA, FAA), and competitor activity. Advise management on emerging opportunities in pilot training, airline partnerships, and allied training services. Develop competitive pricing models and revenue forecasts in collaboration with Finance. Operational Excellence in BD Oversee business proposals, tender responses, and RFP/RFQ submissions with precision and compliance. Establish a structured pipeline management system with clear reporting and performance metrics. Drive revenue conversion through disciplined follow-up and relationship-led selling. Cross-Functional Collaboration Partner with Training & Operations to create commercially viable, regulatory-compliant training solutions. Align with Marketing to drive campaigns targeting cadets, airlines, and corporate clients. Work closely with HR to ensure the BD team has the right skills, incentives, and motivation to perform. Leadership & People Development Build and lead a high-performing business development team with clear KPIs and accountability. Mentor team members on client engagement, negotiation skills, and industry knowledge. Foster a performance-driven culture that rewards initiative and innovation. Requirements & Skills Bachelors degree in Engineering, Business, Aviation Management, or related field is mandatory. MBA or equivalent from IIM, IIT, or other top-tier institution strongly preferred. 1015 years of experience in business development, sales, or strategy roles, ideally in aviation, aerospace, or allied sectors. Established network within airlines, aviation authorities, and training organizations. Proven track record in delivering revenue growth, managing large accounts, and closing strategic deals. Strong understanding of DGCA guidelines and global aviation training standards
Business Development Support Assist the Head BD in identifying new business opportunities and building a strong client pipeline. Conduct market research and competitor analysis to support strategy formulation. Maintain updated databases of prospective clients, airlines, corporate accounts, and training leads. Client Relationship Management Coordinate with airlines, student candidates, corporate clients, and training partners for inquiries and follow-ups. Support relationship-building efforts through regular communication and timely responses. Assist in organizing client meetings, presentations, and visits to training facilities. Proposals & Documentation Draft proposals, RFP/RFQ responses, and business presentations in collaboration with the BD team. Ensure all documentation is aligned with regulatory requirements and company standards. Track proposals and maintain records for management reporting. Marketing & Communication Work closely with the Marketing team to execute campaigns targeting students and corporate clients. Assist in creating promotional material, digital content, and event participation for business development activities. Represent the company at industry exhibitions, seminars, and student outreach programs when required. Coordination & Reporting Coordinate with internal departments (Training, Operations, Finance, HR) for smooth execution of business commitments. Prepare weekly/monthly reports on leads, pipeline status, and conversions. Support the Head BD in monitoring KPIs and business development targets. Preferred candidate profile MBA in Marketing, Business Development, or related field. 25 years of experience in business development, marketing, or sales; aviation or training sector exposure is preferred. Strong communication, presentation, and interpersonal skills. Proficiency in MS Office, CRM tools, and business reporting. Ability to manage multiple priorities with attention to detail.
Role to Hire First: Lead Simulation Architect (Project Architect) Position Title: Lead Simulation Architect / Principal Software Engineer (Simulator Systems) Purpose of the Role This role will conceptualize, design, and lead the development of FSTCs in-house simulator software. The person will act as both technical architect and founding team leader , ensuring that software systems (flight dynamics, avionics logic, IOS, visuals) integrate seamlessly with hardware and comply with aviation simulator certification standards (DGCA, EASA, FAA). Key Responsibilities 1. System Architecture & Design Define the overall architecture of the simulator software, covering flight dynamics, avionics, visual systems, instructor operating stations, and integration layers. Establish coding standards, development practices, and software documentation protocols. Ensure the design is modular, scalable, and reusable for different aircraft types (A320, B737, later ATR, etc.). 2. Compliance & Certification Ensure that the software architecture meets regulatory standards (FAA Level D, EASA CS-FSTD, DGCA CAR). Work with quality and compliance teams to prepare certification documentation (validation reports, QTG data integration). 3. Technical Leadership Act as the first technical hire and build the software development team. Mentor and guide engineers in areas such as flight dynamics, avionics modeling, graphics/visuals, and instructor station design. Review code, designs, and testing frameworks. 4. Cross-Functional Coordination Collaborate with the hardware engineering team (cockpit panels, motion platform, visuals). Work with project managers to align timelines, deliverables, and milestones. Liaise with external consultants or domain experts when specialized input is needed. 5. Development & Prototyping Develop the initial prototype software stack (basic flight model, cockpit instrumentation, simple IOS). Select appropriate simulation engines, programming languages, and libraries (e.g., C++, C#, Unreal/Unity for visuals, RTOS for avionics logic). Evaluate off-the-shelf vs custom solutions for faster deployment. 6. Team Building Define detailed job descriptions for secondary hires (flight dynamics engineer, avionics software engineer, graphics/visual engineer, QA/testing, integration specialists). Participate in interviews and technical evaluations for all subsequent hires. Required Qualifications Education : B.Tech/M.Tech in Computer Science, Aerospace Engineering, or related discipline. Experience : 10–15 years in simulation software development (preferably in aviation, defense, or automotive high-fidelity systems). Hands-on experience in flight dynamics modeling, avionics systems, or training simulators. Prior role as software architect, principal engineer, or technical lead. Technical Expertise : Strong in C++/C#, real-time systems, multi-threaded applications. Familiar with flight physics modeling, avionics data buses (ARINC 429, AFDX), IOS development. Experience with graphics/visual systems (OpenGL, DirectX, Unity/Unreal). Knowledge of certification standards (FAA/EASA Level D). Soft Skills Strong leadership and mentoring ability. Excellent communication with both technical and non-technical stakeholders. Strategic thinker with hands-on execution ability. Comfortable working in a startup-style environment with high accountability.
Roles and Responsibilities Ensure timely reporting of all monthly accounts information Interact with internal and external clients relating to accounts and finance matter of outstanding, credit / debit notes, deductions etc. Responsible for preparation cash, bank, journal, purchase, contra & sales Thorough with statutory compliance like timely payments of deducted and collected taxes viz Service Tax, Provident Fund, Income Tax, Labour departments Reconcile daily, monthly and yearly transactions, Process invoices Assist Accounts Manager in performing internal finance audits from time to time in order to ensure that the company finances are being managed appropriately Assist in preparation cash, bank, journal, purchase, contra & sales Assist with statutory compliance payments of deducted and collected taxes viz Service Tax, Provident Fund, Income Tax, Labour departments Assist in accurate and timely monthly, quarterly and year end close of accounts Support and oversee the flow of cash and financial instruments for the company Any other task / jobs assigned by Superiors / HOD. Desired Candidate Profile Bachelors degree in accounting or finance Minimum 3-4+ years experience in accounting/finance. Candidate must have SAP accounting knowledge Should have experience in follow up and reconciliation Self-motivated and able to thrive in a results-driven environment Ability to prioritize among competing tasks Critical thinking and problem-solving skills Excellent verbal and written communications skills Perks and Benefits
1. Software Design & Development Design, code, and implement simulation modules that represent aircraft systems, environment, and cockpit functions. Develop and optimize real-time 3D visual systems, instrument panels, and flight dynamics models using Unity or Unreal Engine. Translate complex physical and avionics processes into interactive software behavior with accurate timing and response. Build simulation logic for aircraft control surfaces, engine response, electrical/hydraulic systems, and cockpit displays. Integrate motion platforms, visual systems, and hardware interfaces with the simulators software backbone. 2. Real-Time System Integration Collaborate with hardware engineers to connect cockpit panels, controls, and feedback devices (joysticks, pedals, switches). Ensure smooth communication between simulator subsystems via serial, Ethernet, or CAN bus protocols. Participate in hardware-in-the-loop (HIL) testing to validate system performance under real-world conditions. 3. 3D Visualization & Physics Simulation Create or adapt 3D models, textures, and animations that represent cockpit environments and aircraft exteriors. Work with flight models or physics engines to simulate real-time motion and aerodynamic effects. Ensure high frame rates and stable performance across rendering pipelines. Implement camera systems, lighting environments, and weather conditions (e.g., day/night, rain, fog). 4. Testing, Debugging, and Optimization Identify and resolve software bugs, performance bottlenecks, or synchronization issues. Conduct iterative testing to ensure simulator fidelity, response accuracy, and smooth visual performance. Use profiling tools and debugging utilities to analyze memory, CPU, and GPU usage. 5. Documentation & Collaboration Maintain clear documentation for code modules, simulation architecture, and version histories. Participate in daily stand-ups and sprint reviews with cross-functional teams (software, hardware, avionics). Contribute to defining software requirements, test plans, and future product roadmap. Requirement and Skills Strong programming skills in C++, C#, or Python. Hands-on experience with Unity 3D or Unreal Engine (UE4/UE5). Understanding of real-time systems, multithreading, and performance optimization. Familiarity with 3D graphics concepts shaders, textures, meshes, rendering pipelines. Experience with physics modeling (rigid body dynamics, particle systems, environmental simulation). Knowledge of networking protocols and client-server architecture in real-time systems. Ability to integrate input/output devices such as joysticks, control yokes, pedals, or Arduino-based sensors. Good grasp of version control (Git) and collaborative tools (JIRA, Confluence, Trello). Preferred Skills Experience developing driving, flight, or defense simulation systems. Exposure to AR/VR environments, immersive displays, or panoramic rendering. Basic understanding of aerodynamics, flight control surfaces, or aircraft instruments. Experience with OpenGL, DirectX, or graphics optimization. Familiarity with Unreal Blueprints or Unitys C# scripting for UI and logic. Experience building plugins, APIs, or data bridges between hardware and simulation engines.
Roles and Responsibilities Administrative Support Provide a wide range of complex office administration and technical support to the Managing Director and other directors Act as the principal administrative contact and liaison with clients, business associates, and external partners Manage information flow to directors in a timely and accurate manner Serve as the point of contact among board executives, clients, and other external partners Documentation & Research Undertake research and prepare monthly reports, presentations, and corporate proposal submissions as per the instructions of the Managing Director Prepare high-quality correspondence and other documentation as required Compile itineraries for corporate travel including preparation of agendas, briefing documents, and background research for meetings and appointments Follow up on action points agreed during meetings and report progress to directors Meeting & Event Coordination Coordinate and manage business meetings, travel arrangements, conference bookings, and accommodation Oversee corporate technical events and functions as required Ensure all logistics are handled efficiently and professionally Cross-Functional Support Assist various Departments with projects when required Collaborate with various departments to ensure smooth operations Additional Duties Any other job or task assigned by the Managing Director Demonstrate flexibility to work round the clock when business needs require Desired Candidate Profile Education BE/B-Tech, MBA degree (specialization in any field) / Any Masters Experience 1-9 years of relevant experience as an Executive Assistant, Personal Assistant, or in a similar administrative role Fresh MBA graduates with strong aptitude and willingness to learn are encouraged to apply Technical Skills Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Ability to quickly learn and adapt to new software and technical platforms Core Competencies Excellent Communication: Outstanding oral and written communication skills in English Adaptability: Ability to thrive in a dynamic environment and handle changing priorities Time Management: Exceptional organizational skills with ability to multitask and prioritize effectively Flexibility: Willingness and ability to work round the clock when required Professionalism: High level of discretion, confidentiality, and professional demeanour Attention to Detail: Meticulous approach to all tasks with focus on accuracy Initiative: Proactive problem-solver with ability to work independently
Role & responsibilities 1. Facility Operations: Oversee all administration activities such as housekeeping, cafeteria management, security services, and office upkeep. Ensure the smooth functioning and maintenance of critical equipment, including DG sets, HVAC systems, electrical systems, fire alarms, and elevators. Manage and update the asset register, ensuring all equipment is accounted for and in optimal condition. Develop and implement preventive maintenance schedules for critical equipment and ensure minimal disruption to daily operations. 2. Vendor Management and Procurement : Manage relationships with external vendors, negotiate contracts, and oversee billing and payments for services provided. Ensure high-quality service delivery by vendors, including housekeeping, security, and technical services. Regularly evaluate vendor performance and ensure all contractual obligations are met. Oversee the procurement of routine office supplies, equipment, and materials and ensure stock levels are adequately maintained. 3. Building Maintenance and Upkeep: Monitor and ensure all building systems, including electrical, plumbing, HVAC, and structural components, are well maintained and operational. Oversee repairs and maintenance work, ensuring minimal disruption to daily business activities. Coordinate renovation and improvement projects as required, ensuring adherence to quality standards and timelines. 4. Budget and Financial Management: Prepare and manage the facilitys operational budget, ensuring cost control and financial efficiency. Oversee petty cash management for day-to-day facility expenses and ensure timely reconciliation. Work closely with the finance team to ensure proper vendor invoicing, payment processing, and documentation. 5. Event Management: Provide logistical and administrative support for organizational events, ensuring all facilities and equipment are in place and operational. Coordinate with various departments for the seamless execution of conferences, meetings, and other organizational activities. 6. Team Leadership and Development: Lead, mentor, and manage the facility management team, fostering a positive and efficient working environment. Provide training and development opportunities for the team to enhance their skills in facility operations, safety standards, and compliance. 7. Technical and Specialist Advice: Provide specialist advice and guidance to the technical team on facility-related matters, including maintenance, repair, and technical audits. Carry out technical audits for all installations, ensuring adherence to safety and operational standards. 8. Other Responsibilities: Take additional duties as assigned by the management from time to time. Provide timely updates and reports on facility operations, maintenance schedules, and project progress Preferred candidate profile Bachelors degree in facility management, engineering, or a related field. Minimum of 3-5 years of experience in facility management or a similar role. Excellent communication and negotiation skills, with experience in vendor management. Ability to lead and manage teams effectively. Strong problem-solving skills and the ability to handle emergency situations. Proficiency in facility management software and tools is preferred. Key Performance Indicators (KPIs): Timely execution of preventive maintenance schedules. Compliance with all safety, health, and regulatory requirements. Vendor performance and cost-effectiveness. Employee satisfaction with facility services. Efficient management of facility budgets and resources. Perks and benefits
Role & responsibilities Import/Export Documentation: Prepare and manage all import/export-related documents including Invoice, Packing List, Bill of Lading/Airway Bill, Certificate of Origin, and Technical Write-Ups. Maintain accurate and organized documentation records as per audit and compliance requirements. Vendor & Customs Liaisoning: Liaise with customs officials for clearance of imported machinery. Ensure timely filing of Bill of Entry and necessary documentation to avoid demurrage. Coordinate for duty exemption benefits if applicable under EPCG, Project Imports, or other schemes. Attend physical verification if required at the port or airport. Coordinate with freight forwarders, CHA (Custom House Agents), and vendors for timely movement of goods and paperwork. Regulatory Compliance: Ensure all imports adhere to RBI guidelines under FEMA (Foreign Exchange Management Act). Coordinate with authorized banks (AD banks) for remittances, Form A1 filings, and submission of documents under Import Data Processing and Monitoring System (IDPMS). Handle RBI approval/documentation when required for capital goods or machinery imports. Work closely with DGFT for license applications, IEC code compliance, or advance authorizations. External & Internal Coordination: Coordinate with suppliers abroad for document accuracy and timelines. Work with finance, accounts, and legal departments for necessary approvals and payments. Audit and Reporting: Assist in internal and statutory audits related to imports/exports and documentation. Maintain records for all imports/exports with corresponding regulatory paperwork. Update stakeholders regularly on shipment and clearance status. Preferred candidate profile Graduate in Commerce, Logistics, or relevant field (MBA preferred) 3-5 years of experience in import/export documentation and compliance, preferably in machinery/equipment sector Certification in Export-Import Management is an added advantage Strong knowledge of customs processes and RBI import/export regulations Familiarity with DGFT, ICEGATE, and IDPMS portals Attention to detail and accuracy in document handling Excellent coordination and communication skills Ability to work under deadlines and handle pressure Proficiency in MS Office, particularly Excel and Word
Procurement Management Identify and source required simulator spares, tools, and engineering materials as per operational requirements. Coordinate with approved vendors for quotations, negotiations, and timely deliveries. Prepare purchase requests (PR), purchase orders (PO), and maintain procurement documentation. Track procurement lead times and ensure cost-effective purchasing. Liaise with Finance and the Engineering team for approvals and budget adherence. 2. Inventory & Store Management Maintain accurate stock levels of all simulator spares, tools, consumables, and engineering materials. Ensure proper storage, labelling, and classification of all inventory items. Conduct regular stock checks, cycle counts, and annual physical verification. Monitor slow-moving and critical spares; create replenishment plans. Maintain issue/return registers for tools and consumables. 3. Simulator Engineering Support Coordinate with Simulator Engineers to ensure timely availability of spares during maintenance and troubleshooting. Keep track of simulator-specific consumables, updates, and repeat-use items. Support planned and unplanned simulator downtime activities with required materials. 4. Documentation & Compliance Update and maintain the inventory management system/software/logs. Maintain documentation related to calibration, AMC spares, warranty items, and vendor agreements. Ensure compliance with internal audit standards and aviation training regulatory guidelines. Prepare MIS reports such as stock status, procurement tracker, consumption reports, and purchase summaries. 5. Vendor Management Develop and maintain strong relationships with vendors and service providers. Evaluate vendor performance based on delivery, quality, and cost. Maintain an updated vendor database with pricing, contracts, and product details. 6. Cost Control & Efficiency Implement inventory optimization techniques to reduce excess and expired stock. Identify cost-saving opportunities in procurement and storage processes. Monitor and reduce wastage of consumables and materials Preferred candidate profile Education Graduate/Diploma in Engineering, Supply Chain, or related field (preferred). Experience 3-6 years of experience in procurement, stores, or inventory managementaviation/engineering domain preferred. Experience handling technical stores, engineering materials, or maintenance inventory is an added advantage. Core Competencies Strong understanding of procurement cycles, inventory management, and store operations. Knowledge of engineering materials, simulator spares, tools, and consumables (preferred). Excellent coordination skills with cross-functional teams. Proficiency in MS Office and SAP. Strong negotiation, vendor handling, and documentation skills. Ability to work under pressure and manage multiple priorities
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