Job Purpose
To Support the operations, by Procuring the required spares, consumables, products and Material (IT) from reliable vendors at optimum cost to the company.
ORGANISATION CHART
Head â IT procurement --> Associate Manager P&C (IT procurement) --> Reports To --> Position Title
Responsibilities
KEY ACCOUNTABILITIES
Key Performance Indicators (KPIs)
Review of the Requirements received through SAP, raised by User Team related to airport systems300 per annumAdding new Potential Vendors/OEMs to the Existing Vendor Data Base15Market research for Sourcing the material/ equipments to possible extent directly from the OEM to achieve cost saving as per the guidelines from management5%Initiate and participate in the technical bid, conducting reverse auctioning and negotiating to shortlist the best possible options available, in coordination with business5%Drafting the terms and conditions and mutually agreement for the same (LOI release)In line with internal KPISupporting in tender awarding process along with proper compliance docs in line with govt. regulataries and companyâs guidelines300Tracking the orders status of material delivery and if foreseen any delay or gaps, follow up with vendor and ensure the timely delivery of material to support smooth operations.400Ensure timely clearing of the imported consignment by coordinating with the Appointed CHA and avoid Demurrageâs50-75Follow up with finance for clearing the vendor outstanding payment after receiving the relevant supporting documents/bills and go-ahead from the business300Coordinate with various user departments / stake holders in relation to contract administration especially evaluation of claims / variations and settle the claims for recommendation to management for contract closure approval300
KEY ACCOUNTABILITIES - Additional Details
EXTERNAL INTERACTIONS
Suppliers and ContractorsDomestic/ International consultantsLogistics and custom clearing consultants. Tax consults. Design Consultants.Client Representatives
INTERNAL INTERACTIONS
Client/ User departments in terms of understanding needs and priorities and developing business alignment with procurement processes.Inter departmental teamsCoordinating with PMT on the progress of the Work, With commercial and operation team on the Budget related issue and Business requirement Support. F&A on the payments of the vendors.Finance , Legal and Indirect tax team for budgeting, tax plan , clarity on taxation, savings on tax , drafting contract/ agreement , Contract management , payment process and closure of contract etc.
FINANCIAL DIMENSIONS
The incumbent shall handle a budget of around Rs 100 crores with 300 PRs
Other Dimensions
Individual performer
Education Qualifications
Btech + MBA (preferred)
Relevant Experience
4-8 yrs of experience in procurement
COMPETENCIES
- Contract Management (Practitioner)
- Social Awareness
- Entrepreneurship
- Personal Effectiveness
- Problem Solving & Analytical Thinking
- Planning & Decision Making
- Capability Building
- Strategic Orientation
- Stakeholder Focus
- Networking
- Execution & Results
- Teamwork & Interpersonal influence
- Stakeholder Management (Practitioner)
- Category Knowledge (Practitioner)
- Proficiency in Use of Procurement Tools (Practitioner)
- Business Acumen (Practitioner)
- Business / Contractual Communication (Practitioner)
- Procurement Processes / SOPS and Governance framework (Practitioner)
- Vendor Management and Development (Practitioner)
