Assistant manager Contracts

Role Description

This is a full-time on-site role located in Bengaluru for an Assistant Manager Contracts. The Assistant Manager Contracts will be responsible for managing contract life cycles, ensuring compliance with regulatory requirements, drafting and reviewing legal documents, coordinating with stakeholders, and negotiating contractual terms. The role also involves maintaining records, managing vendor relationships, and overseeing the implementation of contract modifications.

Key Roles & Responsibilities: Assistant Manager – Contracts

1. Contract Management

• Review and interpret contract terms and conditions (client contracts, subcontractor/vendor agreements).

• Identify contractual risks and ensure appropriate clauses are included to safeguard company interests.

• Monitor contract compliance and performance against agreed terms.

2. Pre-Contract Activities

• Assist in preparation of tender documentation including BOQs, contract conditions, and scope of work.

• Evaluate vendor/subcontractor bids and participate in negotiation processes.

• Coordinate with legal, design, procurement, and project teams for inputs in finalizing contracts.

3. Post-Contract Administration

• Track contractual deliverables, timelines, and obligations (milestones, payment schedules, etc.).

• Draft, review, and manage change orders, variations, extensions of time (EOTs), and claims.

• Assist project teams in interpreting contract terms during execution.

4. Risk & Claims Management

• Identify potential claims and disputes early; assist in drafting notices, claims, and responses.

• Maintain records of correspondences, approvals, and documentation for claim substantiation.

• Coordinate with legal teams on dispute resolution or arbitration cases.

5. Coordination & Documentation

• Serve as a liaison between internal teams (project, planning, billing, QS) and external stakeholders (clients, consultants, contractors).

• Maintain updated contract documentation, logs of variations, and communication records.

• Prepare contract status reports and dashboards for senior management.

6. Cost & Commercial Support

• Assist Quantity Surveyors and Billing teams in certifying and validating works done.

• Support procurement in preparing subcontractor packages and negotiating rates.

• Monitor cost impact due to variations and contractual changes.

7. Compliance & Governance

• Ensure adherence to company policies, legal standards, and regulatory requirements in contracts.

• Conduct periodic contract audits and risk reviews.

8. Training & Process Improvement

• Support training for junior staff or project engineers on contractual procedures.

• Contribute to development of SOPs, templates, and contract management tools.