Assistant Facilities Manager

• To ensure FM staff provides timely reports to the management and adhere to agreed SLA & KPI To ensure FM and vendors staff tracks the completion of the scheduled work.
• To ensure accident or crises management is addressed immediately.
• To act as a single point of contact for the designated facility for all FM escalations.
• To ensure all reports, checklist, statutory compliance (Building & Vendor) is adhered at all times.
• To ensure accuracy of the data, analyze the FM costing and highlight the management accordingly.
• To assist during audit process and provide audit report with proper justification wherever required.
• To ensure proper deductions and penalties are reviewed periodically & action taken accordingly.
• To oversee and manage the capital & operational budgets. To ensure facility upkeep is maintained in all areas Housekeeping, Security, Cafeteria, Front office, Helpdesk, Mail Room, and BMS. Engineering, Events, Client Visits & other areas of operations as defined in the scope document.
• Understand and work for 52 weeks planned scheduled and coordinate with Chief engineer for engineering related activities.
• To ensure vendor performance management is done on a monthly basis. To ensure monthly invoicing is done on time as per agreed timelines
• To assist operations manager in all F&S related internal audits and business specific external audits.
• To ensure support to management in ISO certifications by training and implementing ISO down the line.
• Monitoring & Analyze shared services call for closure on periodical basis.
• Ensure OLA data are entered in the tool by self and team members as required.
• Coordinate with site transport manager in teams performance management. Timely completion of R&M related work.
• To ensure 100% uptime of all equipments present in the facility. Monitor & manage R&M budget.
• Follow up with TPV for on time invoice verification & submission.
• Manage the pest control activities in the facility.

• Provide leadership to the facilities management team.
• Demonstrate leadership & responsiveness and creativity.
• Understand the FM scope and in consultations with JLL City Manager or facility manager develop specific processes & procedures to reduce cost & improve client satisfaction.
• Accomplish at least 95% Key Performance Indicators.
• Coordinate with City Manager Operations Manager on the goal setting, performance reviews, and career development plan, HR related issues for facilities management team.
• Assist City Manager in developing & implementing the facilities management account plan for the facility.
• Identify training needs for all subordinates.
• Nominate team members (Facilities & Engg.) for training conducted internally and JLL corporate team.
• Conduct 2 CEM (Critical Environment Management) Audit in a year for other facilities.
• Participate and motivate in process improvement initiatives.
• Participate in CIWG. On time reporting of incidents in the facility.

Scheduled Weekly Hours: