Assistant Facilities Manager

Overall

• Ensuring the smooth operation and maintenance of the organization's facilities.
• Reporting to the Manager Capital Projects and Facilities, you will assist in managing facility resources, coordinating maintenance activities, and ensuring compliance with safety regulations.

Specific

• Regular review and analysis of school building, including recommendations for improvements, along with supervision of any such resultant when appropriate and required.
• Preparing estimate along with specifications for the upkeep and maintenance of the Schools.
• Review periodically AMC documents for hard & soft service and ensure implemented accordingly.
• Support admin staff for the maintenance of facilities by periodic visits, checklists.
• Review all designs, specifications, documentations, tenders, contracts, pertaining to construction project;
• Inviting to tenders (ITT), coordinate with stakeholders in negotiation and finalization of contract.
• Identify and Develop vendor data base of the particular geo-location for strategic sourcing.
• Anticipate problems and advise well in advance of decisions to be undertaken, preparing all necessary data.
• Oversee the construction projects of AKES, I with stationed at site wherever required may be periodic or till completion of the project.
• Supervise and maintain the quality and specification control of construction on site.
• Ensure Safety best practices are being utilized during all site activities.
• Submit progress reports of construction activities along with funding requirements and payment approvals in a timely manner.
• Report immediately any event which is likely to affect the execution of the project.
• Review the payment certificates of the Contractors work value in accordance with the Construction Contract for the work carried out and completed.
• Review the construction Schedule regularly and report on a monthly basis showing clearly the critical path of the construction works in order to ensure that the Contractor stays within time and Budget.
• Ensure that the materials are for and used in the project, are of acceptable quality and standard.
• Develop and maintain positive working relationships with consultants, contractors, institutions and communities.
• Contribute, or otherwise assist, as required.