Assistant Company Secretary

Role & responsibilities

1.

The Assistant Company Secretary will support the Company Secretary in ensuring compliance with statutory and regulatory requirements under the Companies Act, 2013, SEBI Regulations, RBI guidelines for NBFCs, and other applicable laws. The role also involves handling legal documentation related to loan transactions, drafting agreements, and supporting board/committee functioning.

2.

Secretarial & Compliance

• Assist in convening and conducting

  Board, Committee, and General Meetings

  , including preparation of notices, agendas, presentations, minutes, and related records.
• Ensure compliance with the

  Companies Act, 2013

  , SEBI LODR Regulations, and RBI NBFC regulations.
• Preparation and filing of

  statutory forms/returns

  with MCA, BSE, SEBI, and RBI.
• Maintain and update statutory registers, records, and filings in compliance with applicable laws.
• Assist in

  drafting corporate policies

  (Board-approved policies, committee charters, etc.) and monitoring adherence.
• Support in preparation of

  Corporate Governance Reports, Annual Reports, and other SEBI-mandated disclosures

  .

RBI & SEBI Compliance

• Monitor regulatory updates relevant to NBFCs and listed companies.
• Assist in preparing

  periodic returns, reports, and intimations

  to RBI, BSE, and SEBI.
• Coordinate with regulators, statutory auditors, secretarial auditors, and internal teams for compliance matters.

Legal & Documentation

• Draft, review, and vet

  loan documentation, agreements, deeds, undertakings, and other contracts

  .
• Ensure that loan documentation aligns with company policies, RBI guidelines, and applicable legal requirements.
• Liaise with external legal counsel on specific matters, if required.
• Maintain a repository of legal documents and track compliance with covenants and contractual obligations.

Other Responsibilities

• Assist in handling

  investor relations compliance

  and queries related to shareholders.
• Support in drafting

  board resolutions, and internal authorizations

  .
• Work with cross-functional teams (finance, accounts, legal, compliance) to ensure smooth operations.
• Handle any additional responsibilities as may be assigned by the Company Secretary or management.

Preferred candidate profile

1.

• Qualified

  Company Secretary (ACS)

  from the Institute of Company Secretaries of India (ICSI).

• 02 years of post-qualification experience

  in secretarial and compliance functions (experience in NBFC/financial services sector preferred).
• Knowledge of

  Companies Act, 2013, SEBI LODR, RBI NBFC Regulations, FEMA, and allied laws

  .
• Familiarity with

  loan documentation and corporate legal agreements

  .
• Strong drafting, communication, and organizational skills.
• Proficiency in

  MS Office

  and exposure to compliance software/tools is desirable.